AACR2 : Descriptive Cataloguing for Monographs

[* Introduction | * Description -- Chapters 1-2 | * Tag 245 -- Title of work | * Statement of Responsibility | * Tag 250 -- Edition Statement | * Tag 260 -- Imprint | * Tag 300 -- Physical Description | * Series | * Notes | * Table of Contents (Descriptive Cataloguing) | *  Table of Contents (Top)]

Introduction

The purpose of this file is to be a very brief summary of key points from AACR2. I am covering monographs only at this time.

Refer also to the memo: Standards, levels of cataloguing and AACR2 : Access Points. If required refer to the memo: Old rules: Pre-AACR2 cataloguing.

A lot of judgement is required; the rules do not cover all cases. I am supplying rule numbers for further consultation if necessary.

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Description -- Chapters 1 and 2

Examples are being given for monographs only. Description, in this file, is in full.

Chief source of information - title page or substitute for it.

Example:

     500::Cover title.

This example shows that the cover is the chief source of information. Usually you prefer the information found on the chief source of information. AACR2 specifies that if the information is not found in the chief source, put in square brackets.

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Tag 245 -- Title of the Work

Click here for information on how to code the 245 field.

"Transcribe the title proper exactly as to wording, order, and spelling, but not necessarily as to punctuation and capitalization"--1.1B1.

"If the title proper is not taken from the chief source of information, give the source of the title in a note"--1.1B1.

For example:

     500:  : |a Cover title.

Parallel titles

Parallel titles are titles in other languages

"Transcribe parallel titles in the order indicated by their sequence on, or by the layout of, the chief source of information."--1.1D1.

For example:

     245:10: |a Wood Cree = |b Les cris des forets

Other title

In the following example, "The man who made his name" is the other title--1.1E1

     245:10: |a Edgar Wallace : |b the man who made his name

"If the other title information is lengthy, either give it in a note (see 1.7B5) or abridge it."--1.1E3

Statement of Responsibility -- 1.1F

     245:10: |a Title / |c Statement of responsibility

.

"Transcribe statements of responsibility prominently in the item in the form in which they appear there."--1.1F1.

Examples:

    / |c edited by John Smith ; illustrated by John Jones.
    / |c by J. Adams.
    / |c Peter Jameson.
    / |c Sam Awk and Hans Stenholm.
    / |c edited by George King, Ann Arsenault.
    / |c edited by George Wilson and Adam Snow.
    / |c par Pierre Bruneau.
    / |c [edited by] John Dickenson.  
          (Title page showed John Dickenson only, but he is 
          only an editor.  Square brackets because we added the 
          information.)
    / |c by J. Williamson ... [et al.]. 
          (used when there are more than 3 authors)

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Tag 250 -- Edition Statement

Click here for information on how to code the 250 field.

"Transcribe the edition statement as found on the item. Use abbreviations as instructed in appendix B and numerals as instructed in appendix C."--1.2B1.

Examples:

    250:  : |a 2nd ed.
    250:  : |a 4. ed. 
          (foreign edition statement done this way)
    250:  : |a 2nd ed., partly rev.
    250:  : |a 6. Aufl.

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Tag 260 -- Imprint : Publication, distribution

The Imprint statement includes Place, Publisher, and Date

Click here for information on how to code the 260 field.

Abbreviate Department to Dept.

Examples:

    260:  : |a London : |b Macmillan, |c 1980.
    260:  : |a Berlin ; |a New York : |b Springer-Verlag, |c [1990?].
              (Date supplied by library so used square brackets)
    260:  : |a London [Ont.] : |b University of Western Ontario,
              |c 1990.
    260:  : |a [Vancouver] : |b University of British Columbia,
              |c 1992.
    260:  : |a [S.l.] : |b Xavier University Press, |c 1983.
    260:  : |a [S.l. : |b s.n., |c 19--?]
    260:  : |a Toronto : |b Ontario Press for the University of
              Toronto, |c c1990.
    260:  : |a London : |b Macmillan, 1994 [i.e. 1993].
    260:  : |a London : |b Hyde Park Press ; |a Chicago : |b Rand-
              McNally, |c 1977, c1975.

Dates - Probable dates - 1.4F7

                Closed dates -->  |c 1968-1973.
                Open date -->          |c 1968-
                Copyright -->          |c 1985, c1980.

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Tag 300 -- Physical Description

Click here for information on how to code the 300 field.

"Take information for this area from any source.--1.5A2

    Extent of item:
         2 v.
         360 p.
         3 v. (iv, 1068 p.)
         77 leaves
         xi, 123 p.
         [30] p. 
          (leaves were unnumbered but were counted)
         500 p. in various pagings
         251 leaves in various foliations
         221, [30] p.
         50, 231, [10] p.
         150 p., 30 p. of plates
         1 v. unpaged 
          (You have decided not to take time to estimate
           the number of pages)
    Illustrations:
 
         ill.
         ill. (some col.)
         ill., maps
         maps
         maps, ports

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Series

Use Tags 440 or 490/830 combination. Click here for MARC coding information.

For examples see Cataloguing Unit Authorities Manual and AACR2 Rule 1.6

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Notes

Click here for MARC coding information.

These are some common examples. More can be found in AACR2. One can also construct almost any note in plain English. Notes are also used to justify added entries.

    500/1:  : |a At head of title: American Society of Civil
                    Engineers.
    500/1:  : |a Cover title.
    500/1:  : |a Cover title: Chemistry in the 19th century.
    500/1:  : |a "A Wiley interscience publication." 
          (source not noted because on title page)
    500/1:  : |a "Prepared by the Society for Automotive Engineers"--
                    Pref.  
          (note source when note not from title page)
    500/1:  : |a Includes index.
    500/1:  : |a Sponsored by the National Library of Medicine.
    502/2:  : |a Thesis (M.A.)--University of Chicago, 1980.
    502/3:  : |a Thesis (Ph.D.)--University of Toronto, 1990.
    504/4:  : |a Includes bibliographical references.
    504/4:  : |a Includes bibliographical references and indexes.
    504/3:  : |a Includes bibliographical references (p. 99-105).
    504/2:  : |a Includes bibliographical references (p. 125-140)
                    and index.
    590/3:  : |a Gift of James Bolton.

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Section 2, Part A2
/ By Joyce M. Dodds, Nov. 30, 1993

Page maintained by Elizabeth A. Read, readel@post.queensu.ca. Created: 06/02/1996 Updated: 05-01-2000 at 3:10:00 PM

AACR2 : Access Points

[* Introduction; * Choice of access points -- Chapter 21; * Personal authors; * Corporate Bodies; * Conferences; * Personal Names -- Chapter 22; * Geographic Names -- Chapter 23; * Corporate Bodies -- Chapter 24; * Name Changes; * Initial Articles; * Governments; * Named Conferences; * Subordinate and Related Bodies; * Uniform Titles -- Chapter 25; * References -- Chapter 26; * AACR2 : Descriptive Cataloguing for Monographs; * Table of Contents (Access Points); * Table of Contents (Top)]

Introduction

The purpose of this file is to be a very brief summary of key points from AACR2. I am covering monographs only at this time.

Refer also to the sections on Standards, levels of cataloguing and AACR2 : Descriptive Cataloguing.

If required refer to the memo: Old rules: Pre-AACR2 cataloguing.

A lot of judgement is required; the rules do not cover all cases. I am supplying rule numbers for further consultation if necessary.

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Choice of Access Points -- Chapter 21

What should the main entry be, which author, or should it be under the title? What added entries should be made.

Personal Authors

"A personal author is the person chiefly responsible for the creation of the intellectual or artistic content of a work."--21.1A1.

For main entry, use the author predominantly named, for example, larger in typography. Make added entries for the others, if there are not more than 3 authors.

If the predominant author is not indicated, tag 100 is to be made under the first author, and tag 700 for the rest. If there are more than 3 authors, make a tag 700 for the first author and make main entry under title.

If there are editors instead of authors, enter under title. Make a tag 700 for each editor. If there are more than 3 editors, make a tag 700 for first one only.

If the author unknown or uncertain enter under title.

Artist and author - Make a tag 100 for the person chiefly responsible for the work. Make a tag 700 for the other one.

Editor and author - If editor simply went over the manuscript, do not make a tag 700 for him or her. If the editor has made his or her own contribution, for example, a criticism, also make a tag 700 added entry for the editor.

Illustrator - Make an entry if the illustrations predominate or are considered important.

For information on how to format the name, see the part on Personal Names--Chapter 22.

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Corporate Bodies

Enter under tag 110 if the publication deals with its own affairs; otherwise, main entry under title, and tag 710 for the corporate author.

If there is both a personal author and a corporate author, which do I chose for main entry? Pick the one responsible for the intellectual content of the work and make an added entry for the other.

Make added entries for corporate bodies prominently named, if they seem important. Use your judgement.

For information on how to format geographic names used as corporate bodies, see the part on Geographic Names--Chapter 23. For information on how to format corporate bodies see the part on Corporate Bodies--Chapter 24.

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Conferences

If the work is contains proceedings or papers from a conference, create a tag 111. Otherwise, the main entry of the work is under title and a tag 711 is used.--21.1B2 d. LC is not very consistent here.

If there are two conferences in the same publication, make a tag 711 for the second one.

For information on how to format conference headings, see the part on Corporate Bodies -- Chapter 24 under Named Conferences.

Editors: Make a tag 700 for each editor. If there are more than three editors, make a tag 700 for the first one only.

Sponsors: Create a tag 500::Sponsored by ... Make tag 710's for them. If more than 3, make a 710 for the first one only. Do not make tag 710's if the sponsorship is only of a financial nature.

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Personal Names -- Chapter 22

This chapter deals with what to enter a personal author under. You have already decided which tag to put him or her in.

"In general, choose, as the basis of the heading for the person the name by which he or she is commonly known."--22.1A.

If the author writes under more than one name, choose the predominant name.

Single surname - Enter under the surname.

Compound Surname - Enter under element under which he or she is commonly known. Normally enter under the first element. Portugese: enter under part following hyphen--22.5C4.

If there is no hyphen and it appears to be a compound surname, follow the same rules.

Surnames with separately written prefixes - for example:

                De Villiers, 1st name
                Von Wielligh, 1st name

The entry element depends upon the language. A list of treatment according to language can be found in 22.5D1. If English, enter under the prefix.

Entry under forename - There is no surname--22.8A1. Enter under name by which commonly known.

Examples:

     John, |c the Baptist
     Leonardo, |c da Vinci
     Francis Xavier, |c Saint
     Elizabeth I, |c Queen of England
     Pius XII, |c Pope

Dates - Added when known - 22.17

Fuller form added when known--22.18 - example:

        Smith, J. P. |q (John Peter), |d 1938-

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Geographic Names -- Chapter 23

"Use the English form of the name of a place if there is one in general use."--23.2A1. "Use the form of the official language if there is no Engligh form in general use."--23.2B1. "If the country has more than one official language, use the form most commonly found in English language sources."--23.2B1.

Additions - Make all additions to place names used as entry elements (see 24.3E) in parenthesis.

Example:

        Budapest (Hungary)

Places in Australia, Canada, Malaysia, United States, or Yugoslavia, do not add ( ).

Example:

        Prince Edward Island

For a city add a qualifier, for example:

        Banff (Alta.)

A useful list of abbreviations for place names may be found in Appendix B.

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Corporate Bodies -- Chapter 24

"Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body (see 24.13) or under the name of a government" (see 24.18)--24.1A.

Name changes:

"If the name of a corporate body has changed ... establish a new heading under the new name for items appearing under that name. Refer from the old heading to the new and from the new heading to the old ...."--24.1.C1

Parenthetical additions to corporate names - 24.4 gives rules and numerous examples.

Initial articles:

"Omit an initial article unless the heading is to file under the article (e.g., a corporate name that begins with an article that is the first part of the name of a person or place).--24.5A1.

Governments

"Add the type of jurisdiction in English if other than a city or a town. If there is no English equivalent for the vernacular term, or in case of doubt, use the vernacular form."--24.6B.

Named Conferences

"Omit from the name of a conference, etc., indications of its number, frequency, of year(s) of convocation--24.7A1.

Example qualifiers

     Name of conference |n (13th : |d 1990 : London, England)
     Name of conference |n (1st : |d 1949 : Paris, France and
       Prague, Czechoslovakia)

Subordinate and related bodies

-- see lists of examples in the following rules: 24.12 to 24.19

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Uniform Titles -- Chapter 25

"A uniform title provides the means for bringing together all catalogue entries for a work when various manifestations (e.g., editions, translations) of it have appeared under various titles. A uniform title also provides identification for a work when the title by which it is known differs from the title proper of the item being catalogued."--25.1A

LC uses uniform titles far more than we do. For example, for personal authors, we make uniform titles only for voluminous authors. (See also the sections on Uniform Titles, and Uniform Titles : Cataloguing Procedures).

Collective titles - 25.8A:

     100:10: |a Maugham, W. Somerset
     240:  : |a [Works]
     245:10: |a Complete works

Selections - 25.9A:

     100:10: |a Maugham, W. Somerset
     240:  : |a [Selections]
     245:10: |a Wit and wisdom of Somerset Maugham

Works in a single form - 25.10A

     100:10: |a Maugham, W. Somerset
     240:  : |a [Plays]
     245:10: |a Collected plays

Translations - 25.11A:

     100:10: |a Maugham, W. Somerset
     240:  : |a Works.  Spanish]
     245:10: |a Obras completas

Laws, etc. - 25.15 -- Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Treaties, etc. - 25.16 -- Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Sacred scriptures - 25.17 to 25.24B -- Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

Musical works - 25.25 onward -- Use uniform titles. (See also Uniform Titles : Cataloguing Procedures)

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References -- Chapter 26

See Cataloguing Unit Authorities Manual.

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Section 2a, Part A2
/ By Joyce M. Dodds, Nov. 30, 1993

Page maintained by Vivien Taylor, taylrv@qucdn.queensu.ca. Created: 06/02/96 Updated: 18/09/1998

Uniform Titles: Cataloguing Procedures

[* Introduction; * Bible, Liturgy, Laws, Treaties, Manuscripts, etc.; * Music; * Anonymous Classics or Voluminous Authors; * Serial Titles; * Computer Programs; * Authorities Recon Project for Uniform Titles; * Uniform Titles; * Table of Contents (Access Points); * Table of Contents (Top)]

Introduction

Uniform titles found in cataloguing copy are retained in the records. Certain types of uniform titles are also established as authority headings. There are a number of categories of uniform titles established at Queen's.

The list of categories is given in the section on Uniform Titles.

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Bible, Liturgy, Laws, Treaties, Manuscripts, etc.

Retain all these uniform title headings as found in LC copy. Original cataloguers create headings according to AAcr2, chapter 25. Do authority work, as usual. Request worksheets for review and/or consult subject Librarian, if in doubt.

  1. Tags 130, 630 and 730 :
    A uniform title (main/added entry) is used for the Bible, other religious scriptures, popular names of old manuscripts (codex), etc.
2.                    e.g.  Bible.  Old Testament.  Genesis.  Dutch.  1842
3.            
               Book of Kells

 

  1. Tags 110, 610 and 710 : corporate name + form headings:
    This type of heading is often used for a manuscript when there is no popular title.
5.                    e.g.  110:  British Library.  Manuscript.  Arundel 384
  1. 110 / 240, 610 $t and 710 $t : corporate name-title entries:
    This type of heading is used for laws, treaties, liturgical works, etc.
7.                    e.g.  Ontario.
8.                              [Laws, etc.]
9.            
10.                      Catholic Church.
11.                          [Codex Juris canonici]
12.        
13.                      Church of England.
14.                          [Book of common prayer]
15.        
16.                      Canada.
17.                          [Charter of Rights and Freedoms]

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Music

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Anonymous Classics or Voluminous Authors

Check the Queen's authority file for the heading under consideration (see list of MARC tag numbers in the section on Uniform Titles. Check for the "Voluminous Author/Uniform Title Policy Note" (690) and follow it. If there is no authority record or policy established, refer the heading to the appropriate subject Librarian.

  1. 130, 630, 730 : Anonymous Works : If the authority record under title does not includes a note such as: "Anonymous classic" or "Use uniform title", refer the heading to the subject librarian for assessment.
  2. 100 / 240 : Voluminous Author If the note in the authority record under the name reads: "voluminous author", authority records should be established for uniform titles where appropriate.
  3. 600 |t and 700 |t : name-title added/subject entries: Not all such combinations include uniform titles. Check the Queen's authority file for a policy statement as above and proceed accordingly. However, if you do not find any notes regarding uniform titles, check QLINE for the number of works by the author in question. If the number of entries is not significant, do not refer these authors for assessment by Librarians. Retain the headings as found in LC copy (bibliographic record) and make the usual authority record for the name only (not name-title).

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Serial Titles

Authority records are sometimes made for serial titles. This is done when the serial title is used as an added entry and Queen's does not have a bibliographic record for the serial. An authority record is created to provide access from variant titles, and to record publication data and other information that can help distinguish the title in hand from other, similar titles. If the library has catalogued the serial, then this information is contained in the serial record itself.

For more information, see the Authorities Manual.

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Computer Programs

The Library of Congress originally treated the names of computer programs as subject headings. LC is gradually converting these names to uniform title format. Since this format is now being used in the subject file, the uniform title is also being used as an access point in the bibliographic records for consistency.

Authority records are made for these uniform titles to provide subject information as well.

For more information, see the Authorities Manual.

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Authorities Recon Project for Uniform Titles

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Section 2a, Subsection D, Part C3
Oct. 11, 1991 by V. Taylor
Revised May 1, 1996 by E. Read

Page maintained by Elizabeth A. Read, readel@stauffer.queensu.ca. Created: 01/05/96 Updated: 18/09/1998

Standards/Levels of Cataloguing

[* Brief Records | * Intermediate Records | * Full Records | * Information Records | * Authorities | * ] Table of Contents (General Guidelines) | * Table of Contents (Top)]

Brief Records (usually provisional)

Applied to:

Content:

  1. Brief bibliographical information: author(s), title, imprint, series, no subjects
  2. Shelf no. or receipt date access, location/holdings information.

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Intermediate Level Records (permanent designation)

Applied to:

                       L
                       M (scores only)
                       P
                       Q
                       R
                       S
                       T
                       Z

Content:

  1. 245: No AUTHOR STATEMENT, if form is same as 1XX and no joint authors.
  2. 300: omit pre-paging, pages/leaves of plates; only use: ill., col. ill. or maps; omit size, unless unusual (over 30 cm. or very small)
  3. 5XX: limit notes (judgement)
  4. 504: omit bibliography note, unless a substantial part of publication
  5. 590: do not omit notes re: provenance, gifts.
  6. 6XX and 7XX: limit no. (judgment)

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Full Records (permanent designation)

Applied to:

                       A - K
                       N
                       U
                       V

Content:

  1. Full bibliographical description:
  2. 300: detailed collation, illustration statement, size
  3. 5XX: detailed notes re the edition, as appropriate
  4. 590:: "copy specific" information re binding, provenance, etc.
  5. 6XX/7XX: Subjects and name/title added entries, as required

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Information records (usually permanent, may be provisional)

Applied to:
Collections of similar items currently assigned a low-priority for cataloguing as separates, e.g. Sheet music in Special Collections; Research reports collection in Math Library; CSA publications in Mech. Engineering Library

Content:

  1. Bibliographical description of the collection.; 5XX: notes on contents of collection, arrangement, indexing tools, etc.
  2. Subject access -- collective subject headings-- class no. (without author no./cutter)
  3. Location, "um" message (if required)
  4. One item record per collection

See also the section on: Information Records.

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Authorities:

Names, with no references or notes:

Series
Make authority records for all series as each record requires information about how we treat the series at Queen's.

Subject and Name Added entries:

See also: Subject Authorities and Headings Revision; Subject Headings, Authorities Policy; and: Streamlining Authorities.

Cataloguer's judgment:

** A detailed listing of Special Collections cataloguing priorities will be compiled separately.

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Section 1, Subsection D
created Sept. 23, 1992, by V. Taylor

Page maintained by Elizabeth A. Read, readel@stauffer.queensu.ca. Created: 11/10/95 Updated: 04-01-2000 at 3:37:15 PM

AACR2 Abbreviation listing

Term Abbreviation

aastakaik                                  aastak
Abdruck                                    abdr.
abgedruckt                                 abgedr.
Abteilung, Abtheilung                      Abt.
accompaniment                              acc.
afdeling                                   afd.
aflevering                                 afl.
altitude                                   alt.
alto                                       A
and                                        &
and others                                 et al.
Anno Domini                                A.D.
approximately                              approx.
argang                                     arg.
argraffiad                                 arg.
arranged                                   arr.
arranger                                   arr.
atdolgozott                                atdolg.
Auflage                                    Aufl.
augmente, -e                               augm.
augmented                                  aug.
aumentada                                  aum.
aumentato                                  aum.
Ausgabe                                    Ausg.
avdeling                                   avd.
Band                                       Bd.
band                                       bd.
Bandchen                                   Bdchn.
Bande                                      Bde.
baritone                                   Bar
bass                                       B
Before Christ                              B.C.
bilangan                                   bil.
binary coded decimal                       BCD
bind                                       bd.
black and white                            b&w
bogtrykkeri                                bogtr.
boktrykkeri                                boktr.
book                                       bk.
born                                       b.
bovitett                                   bov.
broj                                       br.
Brother, -s                                Bro., Bros.
Buchdrucker, -ei                           Buchdr.
Buchhandlung                               Buchh.
bulletin                                   bull.
bytes per inch                             bpi
capitolo                                   cap.
cast                                       c.
centimetre, -s                             cm.
century                                    cent.
cetakan                                    cet.
chapter                                    ch.
circa                                      ca.
cislo                                      cis.
colored, coloured                          col.
Compagnia                                  Cia.
Compagnie                                  Cie
Compania                                   Cia.
Company                                    Co.
compare                                    cf.
compiler                                   comp.
confer                                     cf.
copyright                                  c
Corporation                                Corp.
corrected                                  corr.
corregido                                  corr.
corretto, -a                               corr.
corrige, -e                                corr.
czesc                                      cz.
declination                                decl.
deel                                       d.
del (Danish, Norwegian, Swedish)           d.
departement                                dep.
Department                                 Dept.
diameter                                   diam.
died                                       d.
diena                                      d.
djilid                                     djil.
document                                   doc.
dopunjeno                                  dop.
drukarnia                                  druk.
edicion                                    ed.
edition, -s                                ed., eds.
editor                                     ed.
edizione                                   ed.
enlarged                                   enl.
equinox                                    eq.
erganzt                                    erg.
erweitert                                  erw.
establecimiento tipografico                estab. tip.
et alii                                    et al.
et cetera                                  etc.
evfolyam                                   evf.
facsimile, -s                              facsim., facsims.
fascicle                                   fasc.
fascicule                                  fasc.
flourished                                 fl.
folio                                      fol.
following                                  ff.
foot, feet                                 ft.
frame, -s                                  fr.
frames per second                          fps
fratelli                                   f.lli
Gebruder                                   Gebr.
gedruckt                                   gedr.
genealogical                               geneal.
godina                                     g.
government                                 govt.
Government Printing Office                 G.P.O.
Handschrift, -en                           Hs., Hss.
Her (His) Majesty's Stationery Office      H.M.S.O.
Hermanos                                   Hnos.
hour, -s                                   hr.
id est                                     i.e.
Idus                                       Id.
illustration                               ill.
illustrator                                ill.
imienia                                    im.
imprenta                                   impr.
imprimerie                                 impr.
inch, -es                                  in.
inches per second                          ips
including                                  incl.
Incorporated                               Inc.
introduction                               introd.
izdaja                                     izd.
izmenjeno                                  izm.
jaargang                                   jaarg.
Jahrgang                                   Jahrg.
javitott                                   jav.
jilid                                      jil.
Kalendae                                   Kal.
kiadas                                     kiad.
kilometre, -s                              km.
kniha                                      kn.
knjiga                                     knj.
kotet                                      kot.
ksiegarnia                                 ksieg.
leto                                       l.
librarie                                   libr.
Lieferung                                  Lfg.
Limited                                    Ltd.
livraison                                  livr.
maatschappij                               mij.
manuscript, -s                             ms., mss.
menuo                                      men.
metai                                      m.
metre, -s                                  m.
mezzo-soprano                              Mz
miesiecznik                                mies.
millimetre, -s                             mm.
minute, -s                                 min.
miscellaneous                              misc.
monophonic                                 mono.
Nachfolger                                 Nachf.
naklad                                     nakl.
nakladatelstvi                             nakl.
naukowy                                    nauk.
neue Folge                                 n.F.
new series                                 new ser.
New Testament                              N.T.
no name (of publisher)                     s.n.
no place (of publication)                  s.l.
nombor                                     no.
nomor                                      no.
Nonae                                      Non.
nouveau, nouvelle                          nouv.
number, -s                                 no.
numbered                                   numb.
numer                                      nr.
numero (Finnish)                           n:o
numero (French)                            no
numero (Italian)                           n.
numero (Spanish)                           no.
Nummer                                     Nr.
nummer                                     nr.
nuovamente                                 nuov.
odbitka                                    obd.
oddzial                                    oddz.
Old Testament                              O.T.
omarbeidet                                 omarb.
oplag                                      opl.
opplag                                     oppl.
opracowane                                 oprac.
opus                                       op.
otisk                                      it.
page, -s                                   p.
paperback                                  pbk.
part, -s                                   pt., pts.
parte                                      pt.
partie, -s                                 ptie, pties
phonogram (copyright)                      p
photograph, -s                             photo., photos.
plate number, -s                           pl. no.
poprawione                                 popr.'
portrait, -s                               port., ports.
posthumous                                 posth.
predelan                                   pred.
preface                                    pref.
preliminary                                prelim.
printing                                   print.
privately printed                          priv. print.
projection                                 proj.
prosiren                                   pros.
przeklad                                   przekl.
przerobione                                przerob.
pseudonym                                  pseud.
publishing                                 pub.
quadraphonic                               quad.
redakcja                                   red.
refondu, -e                                ref.
reimpression                               reimpr.
report                                     rept.
reprinted                                  repr.
reproduced                                 reprod.
reviderade                                 revid.
revise, -e                                 rev.
revised                                    rev.
revolutions per minute                     rpm
revu, -e                                   rev.
right ascension                            RA
riveduto                                   riv.
rocnik                                     roc.
rocznik                                    rocz.
rok                                        r.
rozszerzone                                rozsz.
second, -s                                 sec.
serie                                      ser.
series                                     ser.
sesit                                      ses.
signature                                  sig.
silent                                     si.
sine loco                                  s.l.
sine nomine                                s.n.
sklad glowny                               skl. gl.
soprano                                    S
sound                                      sd.
stabilimento tipografico                   stab. tip.
stereophonic                               stereo.
stevilka                                   st.
stronica                                   str.
superintendent                             supt.
Superintendent of Documents                Supt. of Docs.
supplement                                 suppl.
svazek                                     sv.
szam                                       sz.
tahun                                      th.
talleres graficos                          tall. graf.
Teil, Theil                                T.
tenor                                      T
tipografia, tipografica                    tip.
tiskarna                                   tisk.
title page                                 t.p.
tjetakan                                   tjet.
tome                                       t.
tomo                                       t.
towarzystwo                                tow.
translator                                 tr.
typographical                              typog.
typographie, typographique                 typ.
udarbejdet                                 udarb.
udgave                                     udg.
udgivet                                    udg.
uitgaaf                                    uitg.
uitgegeven                                 uitg.
uitgevers                                  uitg.
umgearbeitet                               umgearb.
unaccompanied                              unacc.
Universitats-Buchdrucker, -ei              Univ.-Buchdr.
upplaga                                    uppl.
utarbeidet                                 utarb.
utgave                                     utg.
utgiven                                    utg.
uzupelnione                                uzup.
verbesserte                                verb.
vermehrte                                  verm.
volume, -s                                 v.
volume, -s (before Roman numerals)         vol., vols.
vuosikerta                                 vuosik.
vydani                                     vyd.
wydanie                                    wyd.
wydawnictwo                                wydawn.
wydzial                                    wydz.
zalozba                                    zal.
zeszyt                                     zesz.
zvazok                                     zv.
zvezek                                     zv.

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Oberlin LCRI Cumulated--Index


Index Headings: Numerals A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

LCRI/CSB Guide


The Library of Congress Rule Interpretations (LCRIs) issued quarterly in the Cataloging Service Bulletin are indispensable in the application of the 1988 revision of the second edition of Anglo-American Cataloguing Rules. The Oberlin College Library has made available its loose-leaf updated cumulation of LCRIs, the Library of Congress rule interpretations for AACR 2, 1988 revision, and its precursors since 1982. This version of the Cataloging Distribution Service's index to Library of Congress Rule Interpretations is up to date through February, 1997.

The Oberlin College Library has no plans to publish a web-version of its LCRI cumulation, but order information is available should you like to subscribe to our loose-leaf service.


Oberlin LCRI Cumulated--Index

Maintained by the Oberlin College Library
Send comments and questions to: Alan.Boyd@oberlin.edu.
Last updated: July 14, 1997

 

4JSC/Chair/68/Chair follow-up/2

28 February 2000

 

 

 

 

 

Revising AACR2 to Accommodate Seriality:

Rule Revision Proposals

 

 

 

 

 

Prepared by

 

 

JEAN HIRONS

 

 

and members of the

 

CONSER AACR Review Task Force

 

 

 

 

 

 

Submitted to the

Joint Steering Committee for Revision of AACR

 

 

February 2000

 


 

 

 

Table of Contents

 

 

 

1.   Introduction  3

2.   A Note on Harmonization Efforts  4

3.   Acknowledgments and Appreciation  5

4.   Revisions to Rules in Chapter 12  6

12.0.  General Rules  6

12.1.  Title And Statement Of Responsibility Area  9

12.2.  Edition Area  14

12.3.  Numeric And/Or Alphabetic, Chronological, Or Other Designation
Area  16

12.4.  Publication, distribution, etc., area  20

12.5.  Physical Description Area  22

12.6.  Series Area  24

12.7.  Note Area  24

12.8.  Standard Number And Terms Of Availability Area  39

5.   Revisions to Rules in Other Areas, Chapters, Glossary, Etc. 41

Chapter 1      41

Chapter 2      43

Chapter 20 43

Chapter 21 44

Chapter 25 46

Chapter 26 46

Appendix A.  Capitalization  47

Appendix D. Glossary  47

6.   Multipart Items:  Adding Information to AACR2  49

Changes in Description  49

Unnumbered Multipart Items  50

 

 


 

 

TO:       Joint Steering Committee for Revision of AACR

FR:      Jean Hirons and CONSER Task Force on AACR Review

 

 

1.  Introduction

The following rule revisions are based on the JSCs decisions on recommendations in the report Revising AACR2 to Accommodate Seriality and subsequent email correspondence with Ann Huthwaite.  One of the recommendations, to add rules for integrating resources, was very broad and has had a significant impact on the chapter.  The addition of rules for both loose-leaf publications and electronic resources that are continuing in nature has necessitated the addition of new rules, the reorganization of some rules, and the need to highlight words explaining what the rule covers.  The decision was made early on to integrate the rules for integrating resources with those for serials in order to reduce duplication and because we understand that this reflects the future direction of  the code.

After some consideration of the scope of the chapter, the decision was made to focus on seriality and leave rules that are purely electronic-based (e.g., 9.3) in chapter 9. Thus, chapter 12 covers those aspects of cataloging of electronic journals, databases, and Web sites that are related to their seriality (e.g., how to accommodate change) and is to be used in conjunction with chapter 9.  To do otherwise would have made chapter 12 quite out of synch with the rest of the code.  Nor was it possible to fully accommodate all nonprint formats.

Finally, since there has never been a major revision of chapter 12, a number of rules needed to be changed and serious omissions accommodated.  For example, there was no rule for notes relating to edition statements and the rule for title variation notes did not contain an instruction of subsequent changes to the title proper.  Thus, the rule revision proposals contained in this package form the first major revision of chapter 12.

Following is a list of general changes that have been made.  Separate rationales are added following the rules, when they involve more than obvious wording changes.

ü       Only rules that are being recommended for change and their headings are included.

ü       Wording has been changed to cover the increased scope of the chapter.  When a rule would be equally applicable to both serial and integrating resources, the term serial has been replaced by continuing resource.

ü       When a rule covers only serials, loose-leaf publications, integrating resources, etc., the specific term is highlighted with the use of bold italics.  When a rule covers all continuing resources, no highlighting has been used.

ü       Words relating to card catalog format have been struck for JSCs consideration (e.g., 12.3B1).

ü       Revisions already approved but not yet published have been included only when further revisions are being recommended.

ü       While the rules for title changes are included in chapter 21 below, references to the appendix have been added in the appropriate places with a X following to indicate that we dont know the designation of the appendix.

ü       A search of all of AACR2 revealed a number of other places in the code where the term serial is used and this has resulted in further changes, when deemed necessary.

ü       The addition of a new rule for notes relating to edition statements meant renumbering several of the subsequent note rules.  However, there are currently gaps in the numbering so not all of the rules required renumbering.  A consideration for the JSC is whether to renumber all subsequent rules.

ü       Only the most basic rules for loose-leaf publications have been added.  It is assumed that loose-leaf catalogers will rely on a revised version of Adele Hallams Cataloging rules for the description of looseleaf publications for all of the details concerning the cataloging of loose-leaf publications.

ü       Because multipart items share some important characteristics with continuing resources, some consideration may need to be given to the relevant rules.  A discussion of these issues, prepared by Judith Kuhagen of the Library of Congress, is included as the final section of this document.

 

2.  A Note on Harmonization Efforts

A major goal of the seriality revisions from the beginning has been the harmonization of practices with the ISBD(S) and ISSN international standards, both of which are currently in the process of revision.  Depending on how much is agreed upon at a meeting of experts, to be held at the end of May 2000, further substantial changes could be made to Chapter 12. These could include:

ü       The introduction of an international standard title (IST) that would replace the key title and, in many cases, the uniform title.

ü       Basis of the description (12.1B1).  Description from the latest issue for serials may be revisited if the IST is adopted affecting rules for basis of the description (12.1B1) and associated rules for changes and notes throughout the code.

ü       Title changes (included here in 21.2A1).  A more substantial revision of the rule for title changes could be agreed to, resulting in more categories being considered as minor and the creation of fewer new records.

ü       Title proper.  Revisions to the rules for title proper may be needed in order to standardize transcription in support of the IST.

 

 

3.  Acknowledgments and Appreciation

The process of revising AACR2 to accommodate new forms of publication and to better accommodate seriality in general has been a thoroughly rewarding experience.  I want to thank the Joint Steering Committee for the Revision of AACR for their confidence in me and the CONSER Program and for giving us the opportunity to perform this revision.

While many catalogers have contributed their ideas, thanks must be given to the following people who have worked long and tirelessly throughout this revision process.  The process began during ALA Midwinter in 1996 with the formation of the CONSER AACR Review Task Force.  Those listed below have served on that task force, as noted.

John Attig (Pennsylvania State University), 2000

Jo Lynne Byrd (MIT, now at the Library of Virginia), 1996

Carroll Davis (Columbia University, now at the Library of Congress), 1999-2000

Crystal Graham (UC San Diego), 1996-2000

Les Hawkins (Library of Congress), 1998-2000

Karen Hsu (New York Public Library), 1996-1999

Judy Knop (American Theological Library Association), 1996-1999

Judith Kuhagen (Library of Congress), 1996-2000

Sara Shatford Layne (UCLA), chair,  1996-2000

Kristin Lindlan (University of  Washington), 1996-2000

Jeffrey Myers-Hayer (Library of Congress), 1996-1998

Regina Reynolds (Library of Congress), 1996-2000

John Riemer (University of Georgia), 1996-2000

Ann Sitkin (Harvard University), 1998-2000

I want to extend special thanks to the following people: Sara Shatford Layne, for serving as the chair of the task force and for her many thoughtful ideas and contributions;  Regina Reynolds and Judy Kuhagen, who worked closely with me at every step in the process; Crystal Graham, for her collaboration on the paper Issues Related to Seriality and her continued advice and support; and John Attig, for sharing his extensive knowledge of AACR2 and — to my great relief — for completing the final formatting of this text!

 

 

Jean Hirons

CONSER Coordinator

Library of Congress

 

28 February 2000

 


 

4.  Revisions to Rules in Chapter 12

 

 

 

CHAPTER 12.  SERIALS  CONTINUING RESOURCES

 

Contents

12.8B   International Standard Serial Number (ISSN)  Standard number

12.0.  GENERAL RULES

12.0A.  Scope.

12.0A1.   [Revised]   The rules in this chapter cover the description of serial publications of all kinds and in all media. Consult this chapter in conjunction with the chapter dealing with the physical form in which the serial is published. For example, in describing a serial motion picture, use both chapter 12 and chapter 7.  The rules in this chapter cover the description of continuing resources of all kinds and in all media, including serials and integrating resources (e.g., loose-leaf publications, databases).  They apply to numbered and unnumbered series when a comprehensive entry is created for the series itself. They focus on the continuing nature or seriality of resources and are applied in conjunction with rules specific to the media represented by particular continuing resources.  For example, in describing an electronic journal, consult chapter 9 for rules specifically applying to the electronic aspects of the journal and chapter 12 for the continuing aspects. Apply chapter 12 to all integrating resources, whether finite or continuing.

Specific instructions in the rules that follow may apply to all continuing resources in general, only to serials, only to integrating resources, or only to other specific categories.  The terminology used indicates the scope of the application in each case.  In determining what is a serial and what is an integrating resource for these purposes, consider the presence of a designation (see 12.3) to indicate that the resource is a serial.  See also <reference to introduction>.

Rationale:  The rule has been rewritten to cover the expanded scope of the chapter and explain wording that will be used throughout. The fact that the chapter is used for all integrating resources and for series is also added.


12.0B.  Sources of Information

12.0B1.  Basis of the description   [New]  Printed serials

Serials.   Base the description of a serial on the first issue or, lacking this, on the earliest available issue. If a remote access serial is not organized in issues or issues do not contain relevant bibliographic information, base the description on the entire resource, according to 9.0B1.

Integrating resources.  Base the description of an integrating resource, except the beginning date of publication, on the latest iteration of that resource.

Rationale:  The aspect of basis of the description has been separated out from the chief source as this is one of the key factors that distinguishes continuing resources from single-part resources.  A provision for remote serials was added because of the ways in which they can be presented.

12.0B2.  Nonprint serials  Chief source of information

Rationale:  In order to make room for the rule on the basis of the description (12.0B1 above), the two rules for chief source of information (12.0B1 for printed serials and 12.0B2 for nonprint serials) have been combined into a new rule 12.0B2.

Printed continuing resources.  The chief source of information for printed serials continuing resources is the title page[1] (whether published with the issues or published later or the title page substitute of the first issue of the serial.  Failing this, the chief source is the title page of the first available issue.  The title page substitute for an item lacking a title page is (in this order of preference) the analytical title page, cover, caption, masthead, editorial pages, colophon, other pages.  Specify the source used as the title page substitute in a note (see 12.7B3).  If information traditionally given on the title page is given on facing pages, with or without repetition, treat the two pages as the title page.

For an oriental nonroman script printed serial continuing resource, use the colophon as the chief source of information if the colophon contains full bibliographic information and the following conditions apply:

          a)  the page standing in the position of a title page bears only the title proper

   or  b)  the title page bears only a calligraphic version of the title proper

   or  c)  the title page bears only a western-language version of the title and other bibliographic information

For a  loose-leaf service consisting of more than one bibliographic resource, see 1.0H1c.

Nonprint continuing resources. Follow the instructions in subrule .0B of the relevant chapter for the medium in question to determine the chief source of information for nonprint continuing resources. For example, see 6.0B for the chief source of information for a sound recording.

For electronic resources, consider the entire resource to be the chief source according to 9.0B1.  For remote access electronic serials, prefer a source associated with the first issue (rather than a home page for example) when the title given on that source is formally presented and is not in abbreviated form. For direct access electronic serials, prefer the physical carrier or its labels as the chief source of information.

Rationale:  The rule has been divided between print and nonprint continuing resources because of the basic differences in the way the chief source is determined for them.  A provision for loose-leaf publications was added.  Under nonprint, a separate section for electronic covers two particular situations: remote serials where it is important that the title be taken from the first issue, when possible; and direct access serials, where the label is a better source of information for the identification of the work and changes to the title during subsequent check-in.  This latter comment is based on LC comments to the chapter 9 revision that recommend that the carrier and its labels be considered part of the resource itself.

12.0B3.  Prescribed sources of information.  The prescribed source(s) of information for each area of the description of printed serials and loose-leaf publications are described below.   For nonprint continuing resources, follow the instructions in subrule .0B in the relevant chapter in part I (e.g., for sources of information for an electronic journal, see 9.0B; for a serial sound recording, see 6.0B). Enclose information taken from outside the prescribed source(s) in square brackets.

PRESCRIBED SOURCES

AREA                                                  OF INFORMATION

Title and statement of responsibility         Title page

Edition                                                    Title page, other preliminaries, colophon

Numeric and/or alphabetic, chronological, The whole publication resource

  or other designation

Publication, distribution, etc.                    The whole publication resource

Physical description                                 The whole publication resource

Series                                                     Series title page, analytical title page, cover,   caption, masthead, editorial pages,       colophon, rest of publication resource

Note                                                       Any source

Standard number and terms of availability Any source

12.0F.  Inaccuracies.

For inaccuracies in the title proper, see 12.1B1.  In other cases, Ssee 1.0F.

Rationale:  The JSC approved the recommendation to correct inaccuracies in the title.  It has been pointed out that the actual instruction would be better placed in 12.1B1 since it only applies to the title and not the entire description.

12.1.  TITLE AND STATEMENT OF RESPONSIBILITY AREA

12.1B.  Title proper

12.1B1.  Transcribe the title proper as instructed in 1.1B.

[Add to existing examples:]

Biological abstracts on compact disc

The Chicano database

The New York Times on the web

Amazon.com

Britannica online

The electronic journal of analytic philosophy

Correct obvious typographical errors when transcribing the title proper and give the title as it appears on the resource in a note.  In any case of doubt whether the spelling of a word or words is incorrect, transcribe the spelling as found according to 1.0F.

Housing starts [GMD]

Note:  Title appears on v.1, no. 1 as Housing sarts)

If the title proper includes any statement that mentions an earlier title, title absorbed, etc., that may or may not be grammatically linked to the rest of the title, do not transcribe such a statement as part of the title.  Do not give the mark of omission.  Give relationships with other serials bibliographic resources in a note (see 12.7B7).

International gas report

Note: Absorbed: World gas report

(Title appears as International gas report, including World gas report)

For omissions from the title proper for dates, names, or numbers, etc., that can be expected to vary, see 12.1B7.

If the title proper is not taken form the chief source of information or if, in a printed serial, it is taken from a title page substitute (see 12.0B1), give the source in a note (see 12.7B3).  Always give the source of the title proper in a note (see 12.7B3) for electronic resources.  For other continuing resources, make such a note if the title proper is taken from a title page substitute (for printed resources) or from a source other than the chief source (for nonprint resources).

Rationale:  Additional examples added for CD-ROM, Web sites, electronic journal. The instruction for correcting the title proper was added with an example. The instruction to make a source of title note was rewritten as a clarification; no change in policy.

12.1B2. When the title appears in full and in the form of an acronym or initialism in the chief source of information, choose the full form as the title proper unless the acronym or initialism is the only form of title presented in other locations in the serial resource.

Linguistics and language behavior abstracts

(Title appears in full and as LLBA in the chief source. Full title appears in other locations)

12.1B3. In case of doubt about whether a corporate bodys name or an abbreviation of that name is part of the title proper, treat the name as such only if it is consistently so presented in various locations in the serial continuing resource (cover, home page, caption, masthead, issue contents pages, editorial pages, etc.) and/or when cataloguing retrospectively, in indexes, abstracts, or other lists.

Rationale:  In addition to wording changes, new examples have been added for electronic journals.

12.1B4.  If a serial continuing resource is a separately published section of, or supplement to, another serial continuing resource and its title proper as presented in the chief source of information consists of:

          a) the title common to all sections (or the title of the main serial resource)

   and    b) the title of the section or supplement

and if these two parts  [ remainder of rule as currently stated]

12.1B7.  If the title includes a date, name, number, etc., that varies from issue to issue, omit this date, name, number, etc., and replace it by the mark of omission, unless it occurs at the beginning of the title, in which case do not give the mark of omission.

Report on the ... Conference on Development Objectives and Strategy

Supply estimates for the year ending 31st March ...

Annual report   not  ... Annual report

Frommers Washington, D.C. on $ ... a day

(Title appears as: Frommers Washington, D.C. on $35 a day)

The annual report of Governor ...

(Title appears as: The annual report of Governor Rhodes.  The name of the governor changes with each specific term of office)

Local rules of practice, as of ...

Rationale:  31st March has been omitted because portions of the date are routinely omitted by catalogers.  The last example was added as an example of a loose-leaf and shows a slight change in practice from Hallam (which omits as of).


12.1B8.  Changes  If the title proper of a serial changes, make a new description (see 21.2C).

Serials.  If a major change in title proper occurs, make a new description (see appendix X).  If a minor change in title proper occurs, make a note of the change if it is considered to be important  (see 12.7B4).

Integrating resources.  If any change in title proper occurs, replace the title proper with the new title and give the earlier title in a note if considered to be important (see 12.7B4).

Rationale:  The rule has been expanded to cover the aspect of major and minor changes for serials and to include integrating resources.  It is unclear whether rule 21.2C will be retained or whether 12.1B8 and the appendix will suffice.  If this is the case, the instruction for electronic serials given in 21.2C must be added to 12.1B8.

12.1D.  Parallel titles

12.1D2.  If, in the case of a serial continuing resource with a title proper made up of a title 
[ remainder of rule as currently stated]

12.1D3.  Changes  [New]

Serials.  If a parallel title is added, omitted, or changed on subsequent issues or parts, make a note of such changes if considered to be important (see 12.7B5).

Integrating resources.  If a parallel title is added, omitted, or changed on subsequent iterations, change the description to reflect the latest iteration and give the earlier parallel titles in a note if considered to be important (see 12.7B5).

Rationale:  New rule added to cover changes and their different treatment.

12.1E.  Other title information

12.1E1. Transcribe other title information as instructed in 1.1E. For continuing resources, with the exception of loose-leaf publications, do not routinely transcribe other title information.  Instead, transcribe other title information if it falls within one of the categories below.  If other title information is transcribed, give it according to 1.1E.

Red herring [GMD] : lesbian newsletter

12 millions dimmigrés [GMD] : feuille de lutte des travailleurs immigrés en Europe = 12 milhões de imigrados : folha de luta dos operarios imigrados na Europa

[Other examples moved under subrule b)]


a)  When an acronym or initialism of the title and its full form appear in the chief source of information, treat the one not chosen as the title proper as other title information.

Twin Cities [GMD] : TC

REED [GMD] : review of environmental educational developments

Q [GMD] : question : the independent political review : arts, business, science

Ceramic forum international : CFI : Berichte der DKG

GACIRE [GMD] : gaceta de cooperación informativa regional

b)  If the statement of responsibility is imbedded in other title information, transcribe the entire statement as other title information.

The greenwood tree [GMD] : newsletter of the Somerset and Dorset Family History Society

941.1 [GMD] : newsletter of AAL in Scotland

c)  If the title proper consists solely of the name of a corporate body, conference, etc., supply other title information in square brackets to explain the title (see 1.1E6).

Hawaii Institute of Physics [GMD] : [report]

In all other cases, use judgment in deciding whether to transcribe other title information in the title and statement of responsibility area, in a note (see 12.7B5), or not at all.

Rationale:  The rule reflects the changes agreed to by the JSC.  It has been reordered and organized by category with the examples included under the appropriate categories. The example under category a) was replaced with an example that shows two kinds of other title information that are both required by the rule as revised.  The examples under last paragraph were struck because: 1) it was decided not to give examples of the last provision; and 2) because the last example is already covered in chapter 1.  The decision not to have examples under the last provision reflects the fear that catalogers will try to read too much into them. This a matter of institutional or individual judgment.

12.1E2.  [New]   For loose-leaf publications, always transcribe other title information unless it consists solely of words relating to the currency of the contents.

Texas rules of civil procedure

   not:         Texas rules of civil procedure : including amendments through order of December 5, 1983, effective April 1, 1984


Rationale:  Because of the complexity of 12.1E1, it seems preferable to include instructions for loose-leaf publications in a separate rule. Loose-leaf publications have been given a separate rule to allow routine transcription of other title information based on current practice.

12.1E3.  Changes  [New]

Serials.  If other title information has been recorded in the title and statement of responsibility area and that information changes on subsequent issues or parts, consider the significance of the change and make a note of the changes (see 12.7B5), give a Subtitle varies note, or ignore the change.

Integrating resources. If other title information is recorded in the title and statement of responsibility area and that information changes on later iterations, change the description and make a note of the change if considered to be important (see 12.7B5).

Rationale:  A new rule has been added to instruct catalogers how to deal with changes.  The rule makes it clear that a note explaining change is made only when other title information has been recorded somewhere in the record!  It also offers a variety of approaches based on the significance of the change.

12.1F.  Statements of responsibility

12.1F3.  Editors

Continuing resources other than loose-leaf publications.  Do not record as statements of responsibility statements relating to persons that are editors of serials. If a statement relating to an editor is considered necessary by the cataloguing agency, give it in a note (see 12.7B6).

La cause du peuple [GMD]

Note: Founded, edited, and published by Jean‑Paul Sartre

R.L.C.s museum gazette [GMD]

Note: Compiled and edited by Richard L. Coulton with the assistance of voluntary aid

Loose-leaf publications.  Record statements relating to persons that are editors as statements of responsibility.

/ edited by Cyril H. Wecht

/ John C. Minahan, Jr. ; adapted from M. Wagner, Minnesota legal forms


Rationale:  The addition of loose-leaf publications made it necessary to split this rule as editors are routinely given as a statement of responsibility for loose-leaf publications but never for serials.  The rule for serials has been expanded to cover all but loose-leaf publications with the idea that editors of continuing resources are likely to change and the serial approach is probably best.

12.1F4.  In the case of a serial continuing resource with a title proper made up of a title common to a number of sections and a section or supplement title  [ remainder of rule as currently stated]

12.1F5.  Changes  [New]

Serials.  If persons or bodies recorded as a statement of responsibility change on subsequent issues or parts and these changes do not require a new description (see appendix X), make a note for the later persons or bodies (see 12.7B6).

Integrating resources.  If persons or bodies recorded as a statement of responsibility change in subsequent iterations, change the description to reflect the latest iteration and give the names of earlier persons or bodies in a note (see 12.7B6).

Rationale:  New rule added.  We felt it necessary to include the provision that the change does not require a new record, given the possibility that the body given in the statement of responsibility is also the main entry or uniform title qualifier.  See rationale under 12.1B8 as to whether rules in chapter 21 will be retained or subsumed by the appendix.

12.1G Items without a collective title  [New]

12.1G1.  [New]  For loose-leaf publications that consist of multiple parts without a collective title, see 1.1G.

Rationale:  Reference added for loose-leaf publications because they can contain different parts each with their own title.

12.2.  EDITION AREA

12.2B.  Edition statement

12.2B1. If an edition statement belongs to one of the following types, transcribe it as instructed in 1.2B:

a)  local edition statements

Northern ed.


b)  special interest edition statements

Éd. pour le médecin

c)  special format or physical presentation statements

Airmail ed.

Braille ed.

Library ed.

Microform ed.

d)  language edition statements

English ed.

Éd. française

e)  reprint or reissue statements indicating a reissue or revision of the serial as a whole whole resource (i.e., an entire serial, not just individual issues; or a full reissue of an integrating resource, not just a partial update of its contents.

Reprint ed.

2nd ed.

For loose-leaf publications, if the edition statement includes a statement of currency of content that varies, omit this information and replace it by the mark of omission.

1998 ed. with ... supplement

(On source: 1998 edition with 2000 supplement)

Rationale:  Category e has been broadened and clarified.  The second example was struck as it is felt to be confusing.   A separate provision for omitting varying portions of the edition statement was added for loose-leaf publications.

 

12.2B2.  For continuing resources,  Give  treat statements indicating regular revision or frequent updating (e.g., Rev. ed. issued every 6 months) as frequency rather than edition statements in the note area. Give this information in a note (see 12.7B1).

For serials, give statements indicating volume numbering or designation, or chronological coverage (e.g., 1st ed., 1916 ed.) in the numeric and/or alphabetic, chronological, or other designation area (see 12.3).


Rationale:  This rule has been reordered to go from general to specific and slightly reworded to expand coverage to integrating resources.

12.2B4.  For serials continuing resources published in numerous editions, see 12.7B7h.

12.2B5.  Changes  [New]

Serials.  If an edition statement is added, dropped, or changed on subsequent issues or parts, make a note of such change if considered to be important (see 12.7B8), unless the addition, deletion, or change is the result of a change in the number of serials requiring new descriptions (see appendix X).

Integrating resources.  If a major change in edition occurs, make a new description (see appendix X).  If a minor change occurs, change the description and make a note of the change if considered to be important (see 12.7B8).

Rationale:  A new rule has been added to indicate how changes are handled.   The fact that a change in edition is not a major change for serials is still something to be harmonized with ISBD(S).  For integrating resources, the rule for loose-leaf publications has been applied to all.  It is unclear how often electronic integrating resources will have editions, but the concepts seem to be applicable.

12.2C1.  Transcribe a statement of responsibility relating to one or more editions, but not to all editions, of a serial continuing resource as instructed in 1.2C and 12.1F.

12.3.  NUMERIC AND/OR ALPHABETIC, CHRONOLOGICAL, OR OTHER DESIGNATION AREA

12.3A.  Preliminary rule

12.3A1.  Applicability  [New]

Serials.  Give this area for serials (with the exception of unnumbered series) if cataloguing from the first and/or last issue or part. If the first/last issue or part is not available, omit this area and provide a note to indicate the issue(s) or part(s) that form the basis of the description (see 12.7B23).

Integrating resources.  This area is not applicable. Do not supply a designation.

12.3A12.  Punctuation

Rationale:  A new rule has been added to indicate that this area is not applicable to integrating resources.  The statement for serials also includes when it is applicable since the area is not always given.  This seems to be a good way to accommodate a long-standing practice never really stated in the rules and new materials for which the area is not appropriate.

12.3B.  Numeric and/or Alphabetic Designation

12.3B1.  Give the numeric and/or alphabetic designation of the first or last issue or part of a serial in the same terms as, but not necessarily with the same punctuation as, in that issue or part.  Use abbreviations as instructed in appendix B and numerals as instructed in appendix C.  In describing a facsimile or other reprint, give the numeric and/or alphabetic designation of the original.

Follow the hyphen with four spaces (see also 12.3F)

Population trends [GMD]. 1-

Papers on formal linguistics [GMD]. No. 1-

Policy publications review [GMD]. Vol. 1, no. 1-

Poetry North-east [GMD]. Issue no. 1-

Magic touch [GMD] : the new weekly encyclopedia of fashion and home crafts. Pt. 1-

OPCS monitor.  Population estimates [GMD]. PPL, 75/1-

Miscellaneous reports on biodiversity [GMD]. -no. 10

Rationale:  or last has been added to accommodate cases in which only the last issue can be given in this area.  or part has been added throughout the following rules to accommodate electronic resources that are not necessarily presented in issues.  The part may be a numbered article in an e-journal.  But not necessarily with the same punctuation as has also been added to allow catalogers to use their judgment when transcribing designations.  This is perhaps more important under chronological designations for multiple dates but it needs to be here as well.  The provision for spacing has been struck out as it relates to card production.  The last example was added to show a case where only the last issue is given in this area.

12.3B3.  If a new description is made for a serial (see 12.1B8) but the sequence of numbering, etc., is continued from the previous description, give the numbering, etc. of the first issue or part under the new title.

Rationale:  etc. is no longer needed because the new definition of numbering includes other forms of designation. 

12.3C.  Chronological designation

12.3C1.  If the first or last issue or part of a serial is identified by a chronological designation, give it in the terms as, but not necessarily with the same punctuation as, used in the issue or part  item.  Use abbreviations as instructed in appendix B and numerals as instructed in appendix C.

Annual report on consumer policy in OECD member countries [GMD] / Organisation for Economic Co‑operation and Development. 1975‑

Buck Jones annual [GMD]. 1957-

Prince Edward Island tourist exit survey [GMD]. 1967-

Commonwealth immigration [GMD] : a monthly summary of news items from     national and local papers relating to immigrants in the United Kingdom. Jan./Feb.1964-

International commercial television rate and data book [GMD]. 1961-2- 1961/2-

(On source: 1961-2)

Länderberichte. Ecuador [GMD] / Statististiches Bundesamt. 1965-

Biennial report [GMD]. 1999/2000-

(On source: 1999-2000)

Daily mirror [GMD]. -Dec. 31, 1999

Rationale:  See rationale under 12.3B1 for first two changes. An example was added to show a date in which the hyphen has been replaced with a slash.  This was something we used to do under AACR1. The last example was added to show how the last issue is recorded when the first issue is not given in this area.

12.3C4. If the first or last issue or part of a serial is identified by both numbering, etc., a numeric and/or alphabetical designation and a chronological designation, give the numbering, etc.,  numeric and/or alphabetic designation before the chronological designation.

[ add following examples]

However, if the numeric designation  is a division of the year, give the year before the number.

97/1-

(On source: 1-97)

Rationale:  Numbering, etc. has been replaced because of the new definition added to the glossary for numbering.  The last sentence and example were added based on text from ISBD(S).  This has been long-standing practice though never stated in the rules.

12.3D.  No designation on first issue or part

12.3D1.  If the first issue or part of a serial lacks a numeric, alphabetic, chronological, or other designation, but subsequent issues define a designation pattern, follow that and give an interpolated (see 1.0C) numeric, chronological, etc., designation, as appropriate, for the first issue or part.   If, however, information about designations of subsequent issues or parts is not available, Ggive [No. 1]- (or its equivalent in the language of the title proper) or a chronological designation for the first issue or part, as judged appropriate.

[Pt. 1]-

(Subsequent issues numbered: Part 2, Part 3, etc.)

[No. 1]-

[1998]-

(The resource is an annual report for which the date is more appropriate)

Rationale:  The rule has been reordered and reworded and the provision for using the chronological designation, approved by JSC , added along with new example to illustrate.

12.3F.  Completed serials

12.3F1.  In describing a completed serial, give the designation of the first issue or part followed by the designation of the last issue or part.

12.3G.  Successive designations

12.3G1.  If a serial starts a new sequence of numbering without changing its title proper, give the designation of the first and last issues under the old system, followed by the designation of the first issued under the new system.  If the numeric designation starts over but with a different system, give the designation of the first and last issues or parts under the old system, followed by the designation of the first issue or part under the new system, followed by a hyphen.

Inside Interior [GMD] / Department of the Interior. Vol. 1, no. 1 (Nov. 1943)-v. 10, no.12 (June 1953) ; no. 1 (July 1974)-

If a new sequence of numeric designation is accompanied by wording, such as new series, include this wording with the new numbering.  Distinguish between a serial with a common title and a section title (see 12.1B4-12.1B6) and a serial with a new designation system indicated by new series or similar wording such wording from that of a section title that is to be placed after a common title (see 12.1B4-12.1B6).

Vol. 1, no. 1 (June 1986)-v. 8, no. 12 (Dec. 1993) ; new ser., v. 1, no. 1 (Jan. 1994)-

If, however,  the numeric designation of a serial begins over with the same system of numbering without the addition of words such as new series, supply [new ser.] or another appropriate term (or its equivalent in the language of the title proper) unless there is a chronological designation to distinguish the numeric designations.

No. 1-no. 6 ; [new ser.] no. 1-

No. 1-no. 6 ; [new ser.] no. 1-[new ser.] no. 3 ; [3rd ser.] no. 1-

(A further change occurs)

Vol.1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; v. 1, no. 1 (Jan. 1996)-

Rationale:  This rule has been greatly revised to accommodate: 1) the JSC approved recommendation concerning the ability to supply [new ser.]; 2) the addition of the term numbering to the glossary; and 3) the need to clarify the rule. It has never been clear from the existing rule what to do if the numbering repeated itself. The possibility of subsequent renumbering has also been accommodated bu the addition of or another appropriate term and the second example under the last paragraph.

12.3H.  Changes  [New]

12.3H1.  If changes occur other than successive designations (see 12.3G) on issues or parts other than the last, make a note of the change if it is considered to be important (see 12.7B9).

Rationale:  Rule added to accommodate other forms of change, such as a change in the caption of a numeric designation, etc.

12.4.  PUBLICATION, DISTRIBUTION, ETC., AREA

12.4C.  Place of publication, distribution, etc.

12.4C2.  Changes  [New]

Serials.  If the place of publication changes on subsequent issues, give the later place in a note if considered to be important for identification (see 12.7B10).

Integrating  resources.  If the place of publication changes on subsequent iterations, change the description and give the earlier place in a note, if considered to be important for identification (see 12.7B10).

Rationale:  New rule added to accommodate change.

12.4D.  Name of publisher, distributor, etc.

12.4D2. Changes  [New]

Serials.  If changes occur in the name of the publisher, etc., on subsequent issues, and these changes do not require a new description for the serial (see appendix X), give the name in a note if considered to be important for identification (see 12.7B10).

Integrating resources.  If changes occur in the name of the publisher, etc., on subsequent iterations, change the description to reflect the latest iteration and give the earlier name in a note if considered to be important for identification (see 12.7B10).

Rationale:  New rule added to accommodate change. The same provision was added here as is included under statement or responsibility to make it clear when this rule would be applicable.

2.4F.  Date of publication , distribution, etc.

12.4F1.  Beginning date of publication, distribution, etc.

Serials.  Give the date of publication of the first issue or part as instructed in 1.4F. Follow the date with a hyphen and four spaces.

Windsor, Berkshire : Wax & Wane, 1975-

Washington, D.C. : Brookings Institution, [1998?]-

Give the date of publication even if it coincides, wholly or in part, with the date given as the chronological coverage.

Social history [GMD]. 1 (Jan. 1976)-. London : Methuen, 1976-

Integrating resources. Give as the date of publication the year that the resource was first made available, if known, as instructed in 1.4F.

For loose-leaf publications, give as the date of publication the year when the edition, revision, etc. was first published.

Rationale:  The rule has been split between serials and integrating.  and four spaces was struck out because it relates to card production and the spaces were omitted from the second example. An example was added to show the closed bracket before the hyphen (practice agreed to by JSC per B. Tillett ) which is a change in practice for serials.  For integrating resources issued in a single updating part, the earliest date may or may not be available in the resource at the time of cataloging and this is acknowledged.  A special provision has been added for loose-leaf publications linking the date to the edition statement.

12.4F2.  Ending date of publication, distribution, etc.

Serials.  In describing a completed serial, give the dates of publication of the first issue or part and the last issue or part, separated by a hyphen.

Membership list [GMD] / Canadian Association of Geographers = Liste des membres / Association canadienne des geographes. 1968-1969. Montréal : The Association, 1968-1969

Berkeley : The Auditor, -[1997]

Integrating resources.  In describing a completed integrating resource, give the date that the resource was first issued or made available, if known, and the date when it ceased.

For loose-leaf publications, give as the date ceased the date that appears on the chief source and, if readily available, supply the date of the last update.

, 1990-1995 [last updated 1999]

Rationale:  An example has been added to show a case in which only the last date of publication is given. A separate provision for integrating resources has been added because the date is not associated with a part.  For loose-leaf publications, a further provision is needed to accommodate the date of the last update.

12.4G1.  If the name of the publisher is unknown and the place and name of the manufacturer are found in the serial continuing resource, give that place and name as instructed in 1.4G.

12.4G2.  Optional addition.  Give the place, name of manufacturer, and/or date of manufacture if they are found in the serial continuing resource and differ  [ remainder of rule as currently stated]

12.5.  PHYSICAL DESCRIPTION AREA

12.5B.  Extent of item (including specific material designation)

12.5B1.  For a continuing resource (other than a loose-leaf or printed serial) that is still in progress, give the relevant specific material designation (taken from subrule .5B in the chapter dealing with the type of material to which the serial resource belongs, e.g., 11.5B for microform serials) preceded by three spaces. For printed serials, the specific material designation is v., no., or pt.

v.

wall charts

filmstrips

microfiches

CD-ROMs

disks

Rationale:  Example for CD-ROMs and disks added, the first based on optional provision in 9.5B1 in Chapter 9 revision.

12.5B2.  For a completed serial continuing resource (other than a loose-leaf), precede the appropriate specific material designation by the number of parts in arabic numerals (see also 2.5B19).

27 posters

16 microfilm reels

103 v.

Rationale:  The reference has been struck because it has always been too limited, referring only to printed materials.

12.5B3.  [New]  For loose-leaf publications, whether still in progress or complete, describe as 1 v. (loose-leaf), 2 v. (loose-leaf), etc., as appropriate.

Rationale:  Special rule added for loose-leaf publications because they dont fit well into either 12.5B1 or 12.5B2.

12.5B34.  If a serial continuing resource consists of, or contains, braille or another tactile system, make additions to the statement of extent as indicated in subrule .5B in the chapter dealing with the type of material to which the serial continuing resource belongs.

     v. of braille

12 v. of music (braille)

Rationale:  In addition to wording changes, the first example shows the elimination of initial spaces.

12.5C.  Other physical details

12.5C1.  Give the other physical details appropriate to the item being described as instructed in subrule .5C in the chapter dealing with the type of material to which the serial continuing resource belongs (e.g., 6.5C for serial sound recordings). For printed serials and loose-leaf publications, see 2.5C.

Rationale:  Reference to Chapter 2 added for printed resources to parallel such references given in other rules.

12.5D.  Dimensions

12.5D1.  Give the dimensions of the serial continuing resource as instructed in subrule .5D in the chapter dealing with the type of material to which the serial resource belongs (e.g., 2.5D for printed serials).

    v. : ill. ; 25 cm.

    filmstrips : col. ; 35 mm.

    film cassettes : sd., col. ; standard 8 mm.

1 v. (loose-leaf) ; 28 cm.

    computer optical disk : col. ; 4 3/4 in.

    disks ; 3 in.

Rationale:  Reference struck because it is limited to printed materials only.  Examples added for loose-leaf, CD-ROM, and disk.

12.5D2.  Changes  [New]  If the dimensions of a continuing resource change, or multiple parts differ in size, give the dimensions from smallest or smaller to largest or larger separated by a hyphen.

    v. : ill. ; 27-32 cm.

1 v. (loose-leaf) ; 26-29 cm.

Rationale:  New rule added to accommodate changes in size for tangible resources, including those with multiple parts, such as loose-leaf publications.

12.5E1.  Give, as instructed in 1.5E, the details of accompanying material that is intended to be issued regularly.  If using 1.5E1d and if the serial continuing resource is still in progress, give the name of the accompanying material preceded by three spaces.

       v. : ill. ; 21 cm. +  slides

       filmstrips : col. ; 35 mm. + booklets

108 v. : ill. ; 25 cm. + 18 maps (col. ; 65 x 90 cm. or smaller)

(Completed serial)

Rationale:  The rule has been revised to omit the spacing requirements and the examples have been changed to reflect this.

12.6.  SERIES AREA

12.6B.  Series statements

12.6B2.   Changes.  [New]  For changes relating to the title proper of a series statement in a serial, see 1.6J1.

Rationale:  Addition to accommodate change.

12.7.  NOTE AREA

12.7A.  Preliminary rule

12.7A2.  In making notes, follow the instructions in 1.7A.

In referring to another serial bibliographic resource, use the title or name-title under which that serial resource is entered in the catalogue (see chapter 21).  If the serial resource is not in the catalogue or if main entry is not used (see 0.5), use the title proper and statement of responsibility of the serial resource.

Rationale:  The use of bibliographic resource here in place of serial and instead of continuing resource is intentional because a continuing resource can have a relationship  with a finite resource.

12.7B.  Notes

Make notes as set out in the following subrules and in the order given there. However, give a particular note first if it has been decided that note is of primary importance. Notes in descriptions of continuing resources may include information not appropriate to other areas of the description, or notes may be needed due to changes in the resource over time.  Because the description of a serial is based on the first or earliest available issue, notes about changes generally refer to changes that occur on later issues.  Because the description of an integrating resource is based on the latest iteration, notes about changes generally refer to the information contained on earlier iterations of the resource.

If the serial continuing resource being described is a reproduction, give also details of the original (see 1.7A4, 1.11F, and for microform or other photographic reproductions, 11.7B22).

Rationale:  The first paragraph has been expanded to include two different circumstances under which notes are given: when the information is not included in the description and when changes occur subsequently.  Sentences have been added to indicate how these changes are handled in the two types of records.  The second paragraph is somewhat problematic as it only deals with microforms and does not address electronic reproductions.  LC has just dealt with this issue in the form of a Rule Interpretation to 1.11A.  This relates to the 0.24 revision.

12.7B1.  Frequency.  Make notes on the frequency of a serial or the frequency of updates to an integrating resource unless it is apparent from the content of the title and statement of responsibility area or is unknown.  Also make notes on changes in frequency. (The examples given here do not constitute an exhaustive list.)

Annual

Quarterly

Monthly (except Aug.)

Monthly (during the school year)

Several times a week

Issued twice a month

Six issues yearly

Irregular

Six issues yearly, 1950-1961; monthly 1962

Bimonthly, Nov./Dec. 1980-Mar./Apr. 1992; monthly, May 1992-

Updated quarterly

Continuously updated

Frequency varies

Rationale:  Additional language added to accommodate integrating resources.  The example for six issues yearly was struck and replaced with the bimonthly example because the dates given are not sufficient to identify the issues.  Further examples were added for integrating resources.

12.7B2.  Language.  Make notes on the language(s) of the serial continuing resource unless this is apparent from the rest of the description.

12.7B3.  Source of title proper.  Always Mmake a notes on the source of the title proper for electronic resources.  For other continuing resources, make such a note if the title proper is taken from a title page substitute (for printed resources) or from a source other than the chief source (for nonprint resources).

Title from cover

Title from caption

Title from disk label

Title from title screen (viewed Jan. 20, 2000)

Title from journal home page (viewed Dec. 18, 1999)

Rationale:  The rule has been expanded and clarified, similar to the wording given in 12.1B1.  The addition of the date viewed to the source of title note has also been added.  This might be seen as an electronic-only provision, but it is helpful to repeat this here, particularly since this note is usually combined with the item described (12.7B23).  Examples have been added to show different types of resources and the use of the date viewed. Finding the right terminology for source of title notes for electronic resources is somewhat problematic and we are interested in the work of the OLAC group (http://ublib.buffalo.edu/libraries/units/cts/olac/capc/draft1.html)

Further suggestion:  Rules 12.7B3 and 12.7B23 (and related rules in other chapters) are notes for other catalogers and are often combined.  The JSC should consider combining these notes, if not now, in the future revision of the code.  It has also been suggested that a separate MARC tag be designated so that this note could be suppressed from display to the public.

12.7B4.  Variations in title.  Make notes on titles for the following situations if considered to be important:

a)  Make notes on titles borne by the serial continuing resource, other than the title proper.  Optionally, give a romanization of the title proper.

Cover title: Proceedings of the Annual Glass Symposium

Some issues also have title: Ergonomics in the work‑place

Title on added t.p.: Bulletin / Société canadienne dhistoire orale & sonore

Added t.p. in Uzbek

Title bar title: Antarctic Meteorology Research Center home page

b)  Make notes on a title by which the resource is known.

Popularly known as: LCIB

c)  Make notes on variations in title proper that occur over time according to 12.1B8. In any case where title variations are insignificant, give a general note.

Title varies slightly

     For serials, make notes on minor changes that occur after the first issue (see appendix X).

Issues for 1999-   have title: Annual report on pipeline safety

(Title proper: Annual report of pipeline safety)

Some issues have title: SLIS newsletter

     If an electronic serial does not retain earlier titles, make a note to this effect.

All issues previously published under the former title BMMR [Bryn Mawr medieval review], have been reformatted with the new title: The medieval review, and are now available on the World Wide Web site for the new title.

     For integrating resources, make notes on earlier titles. Supply the appropriate dates, if available.  For remote access electronic resources, if the dates for which the title applied to the resource cannot be ascertained, supply the date viewed from the source of title note (see 12.7B3) if this is available.

Title history: Securities law, fraudSEC rule 10b-5, 1967-Oct. ? 1979; Securities fraud and commodities fraud, 1979-Dec. 1986

Former title: Washington newspapers database (viewed Oct. 6, 1999)

Former titles: Telephone directories international (viewed Sept. 9, 1999); Euroinfo international (viewed May 10, 1998)

If individual issues of a serial (other than a monographic series) have special titles, give the individual titles if they are considered important.

Each volume has a distinctive title: 1939, Government, the citizens business; 1940, Explorations in citizenship; 1941, Self‑government under war pressure
[Instruction moved to 12.7B18 Contents; example should be deleted]

Rationale:  This rule has been expanded to encompass the various circumstances under which variant titles are noted and how these notes differ depending on the type of resource. Under the first category, an example from a Web site has been included.  The inclusion of titles by which the title is known was included per JSC approval.   The provision to make notes on minor changes is currently not present in the rule.  Examples illustrate situations where a minor change occurs on all subsequent issues and on scattered subsequent issues.  The BMMR example illustrates an electronic journal that has not retained its earlier titles.  Examples of a loose-leaf, database, and directory are included. The third example is hypothetical but shows how a subsequent change could be accommodated within a single note.  The last provision now in the rule was removed and added to the note on contents (12.7B18) as that is what these titles would constitute.  The example was struck because it is not common practice or even feasible in most cases to give such a note.

12.7B5.  Parallel titles and other title information.  Give the titles in another language and other title information not recorded in the title and statement of responsibility area if they are considered to be important.  Make notes on variations in parallel titles and other title information.

English title varies: Inter-American review of bibliography, 1952-

Titles also in the organizations other official languages

For serials, make notes about parallel titles that are added, changed, or omitted on subsequent issues.  For integrating resources, make notes about parallel titles that are no longer present on the current iteration, or that appeared in a different form on previous iterations.

French title dropped on issues after 1998

Make notes on other title information not recorded in the title and statement of responsibility area.

Lesbian newsletter

Make notes of changes to other title information that have been recorded in the title and statement of responsibility area if they are considered to be important.  If changes to other title information given only in a note are insignificant, varies slightly may be added to the note.

Subtitle varies

(Other title information has been recorded with the title proper)


A journal of feminism and film theory (varies slightly)

(On later source: A record of feminism and film theory)

Rationale:  For clarification, this rule was divided between parallel titles and other title information and within these, between notes made initially and notes to explain subsequent changes. An example of a change in parallel title has been added under the first section.  Examples of other title information are given to show use of a quoted note, use of a general note for subtitle variations, and the addition of varies slightly to a note to accommodate subsequent variations.

12.7B6.  Statements of responsibility.  Make notes on statements of responsibility that do not appear in the title and statement of responsibility area in the following cases:

a)  Give the names of persons or bodies that cannot be named in the statement of responsibility area.

Official journal of: Concrete Products Association, Oct. 1920-Apr. 1930

b)  Give a fuller form of name of a person or body that appears only in abbreviated form in the rest of the description if the fuller form is considered to be necessary.

Journal of the Professional Institute [GMD]

Note: Full name of the institute: Professional Institute of the Public Service of Canada

Occasional newsletter [GMD] / Alra

Note: Issued by: Abortion Law Reform Association

c)  Give names of  persons (other than editors) or bodies if changes occur on subsequent issues or iterations.

     For serials, make notes on changes in persons or bodies or changes in the name of  persons or bodies that occur on subsequent issues if the change does not result in the creation of a new description.

Issued by: Dept. of Health and Welfare, Bureau of Vital Statistics, 1964-1977; by: Dept. of Health and Human Services, Bureau of Vital Records, 1978-

     For integrating resources, make notes on changes in persons or bodies that occurred on previous iterations.

d)  Give names of editors as follows:

   For continuing resources other than loose-leaf publications, Ggive the name of any editor considered to be an important means of identifying the serial continuing resource (e.g., if a particular person edited the serial resource for all or most of its existence; if the persons name is likely to be better known than the title of the serial resource).

Editor: Wyndham Lewis

Editor: 1939-1945, H.L. Mencken, 1939-1945

Founded, edited, and published by Jean-Paul Sartre

   For loose-leaf publications, give the names of personal editors not recorded in the title and statement of responsibility area or that occurred on earlier iterations.  If the changes have been numerous, give a general note.

Compiled and edited by: Dan Hill and Malcolm Evans, 1977-July 1980

Editor varies

Rationale:  This rule has been expanded to include an instruction for changes of issuing bodies for serials and integrating resources, and a special provision for loose-leaf publications.  For clarity, the rule has been reorganized into categories.  The different instructions for integrating resources and loose-leaf publications reflect the fact that editors are given as statements of responsibility for loose-leaf publications but not for other continuing resources.

12.7B7.  Relationships with other serials bibliographic resources.  Make notes on the relationship between the serial continuing resource being described and any immediately preceding, immediately succeeding, or simultaneously issued serial resource as described below.

ba) Continuation.  If a serial continuing resource continues a previously published serial resource, whether the numbering continues or is different, give the name of the preceding serial resource.  (See also 21.2C and 21.3B.)

Continues: Monthly Scottish news bulletin

     For loose-leaf publications, make notes relating to the edition or bibliographic history of the loose-leaf.

Revision of: Rev. ed., 1973-1981


cb) Continued by. If a serial is continued by a subsequently published serial, whether the numbering continues or is different, give the name of the succeeding serial, and optionally the date of the change.  (See also 21.2C, 21.3B)

Continued by: Regina

Continued by a section in: Canadian Association of Geographers newsletter

dc)           Merger. If a serial continuing resource is the result of the merger of two or more other serials continuing resources give the names of the serials continuing resources that were merged.

Merger of: British abstracts. B1, Chemical engineering, fuels metallurgy, applied electrochemistry, and industrial inorganic chemistry, and: British abstracts. B2, Industrial organic chemistry

     If a serial continuing resource is merged with one or more other serials continuing resources to form a serial resource with a new title, give the title(s) of the serial(s) resource(s) with which it has merged and the title of the new serial resource.

Merged with: Journal / British Ceramic Society, to become: Transactions and journal of the British Ceramic Society

Note to JSC:  Should title in the second paragraph be changed to name to be consistent with other rules?  See also g below.

ed) Split.  If a serial continuing resource is the result of the split of a previous resource into two or more parts resources, give the name of the serial resource that has been split, and optionally the name(s) of the other serial(s) resource(s) resulting from the split.

Continues in part: Proceedings / the Institution of Mechanical Engineers

     If a serial continuing resource splits into two or more parts separate resources, give the names of the serials resources resulting from the split.

[Retain examples]

     If a serial continuing resource has separated from another serial continuing resource, give the name of the serial resource of which it was once a part.

Separated from: Farm journal and country gentleman

fe) Absorption.  If a serial continuing resource absorbs another serial continuing resource, give the name of the serial continuing resource absorbed and optionally the date of absorption.

Absorbed: The morning post

Absorbed: The workers friend, 1936

Absorbed: Metals technology; and, in part: Mining and metallurgy

     If a serial continuing resource is absorbed by another serial continuing resource, give the name of the absorbing serial resource.

Absorbed by: Quarterly review of marketing


af) Translation.  If a serial continuing resource is a translation of a previously published serial resource (as opposed to a different language edition of a serial continuing resource, for which see 12.2B1), give the name of the original.

Translation of: Blé dans le monde

     If the title of the other serial continuing resource is not readily available, make a general note.

Translation of the German edition

g) Edition.  If a serial continuing resource is one of two or more edition(s) differing in partial content and/or in language, give the title of the other edition(s).

English ed. of : Bulletin critique du livre française

     If the title of the main edition is not readily available, make a general note.

Issued also in Sanskrit

h)  Numerous editions.  If a serial continuing resource is published in numerous editions, give Numerous editions.

j)   Supplements.  If a serial continuing resource is a supplement to another resource serial, give the name of the main serial resource.

Supplement to: Philosophical magazine

     If a serial continuing resource has supplement(s) that are described separately, make notes identifying the supplement(s).

Supplement: Journal of the Royal Numismatic Society

     Make brief general notes on irregular, informal, numerous, or unimportant supplements that are not described separately.

Supplements accompany some numbers

Numerous supplements


Rationale:  This rule has been reordered in that Translations has been moved from a) to f) to keep similar types of relationships grouped together; as revised, a-e relate to chronological relationships, f-j relate to simultaneous relationships. 

All of the relationships, with the exception of b) Continued by are given as possible for any continuing resource, recognizing that even though integrating resources are cataloged on a single record there may be circumstances where the resource splits, absorbs another, merges, etc. that would require new records. The inclusion of continuing resources for a) Continuation is primarily in recognition of loose-leaf publications and the rule could be more specifically stated as For serials and loose-leaf publications.  The reason for restricting the continued by note to serials is that AACR2 contains the concept of linking back but not forward and this has been the practice of monograph catalogers.

12.7B8.  Edition statement.  [New]  For electronic resources, make notes on the source of the edition statement if it is different from that of the title proper.

Ed. statement from container label.

Make notes on changes to edition statements as follows:

Serials.  Make notes on changes that occur on subsequent issues.

Angewandte Chemie [GMD]. International edition in English

Note: Ed. statement varies: International ed., 1998-

Integrating resources.  Make notes on edition statements that occurred on earlier iterations if the change is not considered major and does not require the creation of a new record.

Replacement title pages carry successive edition statements, e.g., replacement title page received with June 1985 supplementation carries the statement 1985 edition.

Rationale:  There is currently no provision in AACR2 for making notes on changes to edition statements for serials.  In other chapters, the .7B7 rule deals with Edition and history while in chapter 12 it is restricted to relationships with other serials (here changed to bibliographic resources).  Thus, edition is included in 12.7B7 in the sense of other simultaneously issued editions (g, h), or major changes in edition that require a new record (a).

12.7B89.  Numbering and chronological designation.  For continuing resources, If a serial suspends if publication is suspended with the intention of resuming at a later date, give this fact.  If publication is resumed, give the dates or designation of the period of suspension.

Suspended with v. 11

No updates issued from 1999 to 2001

For serials, Mmake notes on complex or irregular numbering, etc., not already specified in the numeric and/or alphabetic, chronological, or other designation area.  Make notes on peculiarities in numbering, etc. or the organization of the resource.

Issues for Aug. 1973-Dec. 1974 also called v. 1, no. 7-v. 2, no. 12

Vol. numbering irregular: Vols. 15-18 omitted, v. 20-21 repeated

Introductory no., called v. 1, no. 0, issued Nov. 30, 1935

Numbering begins each year with v. 1

Numbering irregular

Successive articles are uniquely identified by a manuscript number and date

Issues for 1996 are only available as individual articles, organized topically

Frontiers in bioscience [electronic resource]. Vol. 1 (1996)-

Note: Articles are continuously added to each annual volume

If the period covered by a volume, issue, etc., of an annual or less frequent serial is other than a calendar year, give the period covered.

Report year ends June 30

Report year varies

Each issue covers: Apr. 1-Mar. 31

Each issue covers: Every two years since 1961-1962

Rationale:  The name of the rule has been changed to reflect the addition of numbering to the glossary which encompass chronological designations.  This rule also has been expanded and reordered to go from general to specific.  Suspension can apply to any continuing resource and is thus first (although this may not be preferable).  The following  instructions are qualified as being applicable to serials only and the rule has been broadened to encompass peculiarities in the organization of the contents as this seems to fit here.  Examples have been added to show numbering and organization of articles in electronic serials.

12.7B910.  Publication, distribution, etc.  Make notes on any variations, peculiarities, irregularities, etc., in the publication, distribution, etc., details of the serial continuing resource.  If these have been numerous, give a general statement.

Imprint varies

For serials, make notes on changes in the place and/or name of publisher occurring on subsequent issues, if they are considered to be important.

No. 4 published in 1939, no. 5 in 1946

Published: Boston, Mass., May 1998-

For integrating resources, note places and/or names of publishers that appeared on earlier iterations, if they are considered to be important to the identification of the resource.

Portland, OR : Excite, Inc., c1994-

Note: Published by Architext Software, 1994-1997?

Rationale:  Separate instructions have been added for serials and integrating resources. The example under serials has been struck because it is not a note that is likely to be made.  It has been replaced with a more commonly used note of change of place.

12.7B1011.  Physical description.  Make notes on important physical details that are not included in the physical description area.

Printed on hand-made paper

Alternate leaves of print and braille

In container (28 cm.) with abstracts of contents

Make notes on variations in the physical details of issues of a serial.

Vols. 3-6: 30 cm.

Some issues illustrated

Rationale:  This instruction does not add anything to the basic rule, and the examples are facts that would be included in the description.

12.7B1112.  Accompanying material.  Make notes on the location of accompanying material if appropriate.  Give details of accompanying material neither mentioned in the physical description area nor given a separate description (see 1.5E).  Give the frequency of accompanying materials that are a regular feature of the serial continuing resource.

Slides in pocket

Sound disc with last issue of each year

Vol. 7, no. 6 contains wall chart (col. ; 26 40 cm.)

Slides with every 7th issue

Some volumes accompanied by diskettes

Accompanied by CD-ROM, no. 19-

Some issues accompanied by VHS videocassette

Rationale:  Examples added to show different physical formats.

12.7B1213.  Series.  Give details of the numbering within a series, when present and considered to be important, if the numbering varies from issue to issue.

Each issue numbered 10, 20, 30, etc., in the series

Each issue individually numbered in the series

Rationale:  This rule is rarely applied and it would really be better to remove it.  If it is to be retained, the addition of if present and considered to be important accommodates unnumbered series and gives the cataloger the ability to omit such a note.  The last example has been struck as being inappropriate as this is the normal situation.

12.7B14.  Audience.  Make a brief note of the intended audience for, or intellectual level of, a serial continuing resource if this information is stated in the serial resource.

Note to JSC:  In the current text, there are no rules numbered 12.7B15 and 12.7B22.  Should we renumber all remaining notes at this point?

12.7B16.  Other formats.  Give the details of other formats in which the content or partial contents of the serial continuing resource is, or has been, issued.

Issued also as computer file an electronic journal

Vols. 1-4 issued also on microfiche

Issued also as CD-ROM and online

The latest tables of contents and other information about the journal is available online

Rationale:  or partial content added because the entire resource may not be available in this format.  Examples added.

12.7B17.  Indexes.

Serials.  Make general or specific notes on the presence of cumulative indexes. If possible, give the type of index, the volumes, etc., of the serial indexed, the dates of the serial indexed, and the location of the index in the set or the numbering of the index if it is issued separately. Make a note also on separately published indexes.

Includes indexes

Indexes: Vols. 1 (1927)-25 (1951) in v. 26, no. 1

Indexes: Vols. 10-17 issued as v. 18, no. 3

Index published separately every Dec.

Indexes: Subject index, v. 1-11 in v. 13. Author-title index, v. 1-11 in v. 14

Each third volume is an index to all preceding volumes

Indexes covering every 5 v. (beginning with v. 71 and excluding financial volumes) issued with title: Consolidated index-digest of reports of the Interstate Commerce Commission involving motor carrier operating rights

Integrating resources.  Make general or specific notes on the presence and the nature of indexes if considered to be important.

Includes unnumbered chronology volume

Includes indexes

Rationale:  The rule has been expanded to cover serials and integrating resources.  The instruction for serials has been amended to accommodate general notes and an example added.  While loose-leaf publications do have indexes (the examples are from Hallam), it is not likely that electronic resources will have indexes, given the online searching capabilities.

12.7B18 Contents.  Give details of inserts, other serials continuing resources included in the serial, and important special items with specific titles, unless they are catalogued separately.

Includes: Bibliography of Northwest materials

Issues for 1922-1931 include: The woman voter : official organ of the League of Women Voters

For serials (other than a monographic series), if individual issues of a serial have special titles, give the individual titles in contents notes if they are considered to be important. Do not give contents notes for monographic series.

For electronic integrating resources, provide a brief summary of the site according to 9.7B17.  Avoid including information that is too specific or likely to change.

Summary:  Distributes weekly programming, including news and information,comedy and variety, music, and specials and documentaries, with emphasis on developing new talents and program concepts, and on serving diverse audiences. Also provides links to other public radio organizations and industry-related information

(Web site for Public radio international)


For loose-leaf publications, make a note of the contents, either selectively or fully, if it is considered necessary to show the presence of material not implied by the rest of the description.

Contents: v. 1. Administrators volume (3 v.) v. 2. Attorneys volume (3 v.)

Rationale:  This rule has been expanded to cover different types of continuing resources.  A provision for electronic resources has been included here referencing 9.7B17.  The instruction from 12.7B4 has been added here.

12.7B19.  Numbers.  Give important numbers borne by the item continuing resource other than ISSNs or ISBN (see 12.8B).

CODEN: JACSAT

Rationale:  ISBN has been added because of loose-leaf publications.  An example of CODEN has been added. ISSN and ISBN are used in the singular.

12.7B21. Issued with notes.  If the description is of a serial continuing resource issued with one or more others, make a note beginning Issued with: and listing the other serial(s) resource(s).

[retain examples]

12.7B23.  Item described.  If the description is not based on the first issue, identify the issue used as the basis for the description.  If the description of a serial is not based solely on the first issue or part, provide an appropriate note to identify the issue(s) or part(s) used as the basis of the description, This note may be combined with other notes, particularly with the source of title note.

Earliest issue consulted: Vol. 1, no. 3 (Aug. 1999); title from cover

Earliest issue consulted: No. 8 (Jan./June 1997); latest issue consulted: no. 12 (Jan./June 1999)

(Changes occurred with no. 12)

Latest issue consulted: 2001/3

(Description is based on the first issue)

Description based on: Vol. 3, no. 3 (May/June 1975)

For unnumbered series for which a comprehensive entry is created, give a note consisting of the title and statement of responsibility of the analytic and the date it was published (see 1.7A4).

Earliest issue consulted: The wood demon / by Anton Pavlovich Chekhov; translated by Nicholas Saunders and Frank Dwyer, published 1993


Earliest issue consulted: Labor and economic reforms in Latin America and the Caribbean, published 1995

For integrating resources, make a note of the iteration upon which the description is based.

Description based on:1994 ed. through update 10

Description based on resource last updated: 10/26/00; title from title screen (viewed on Dec. 10, 2000)

Rationale:  The rule has been revised to provide for both the earliest and latest issues reflected by the description of a serial.  This would replace the current Description based on terminology. A separate instruction has been included for unnumbered series to show how such a resource would be cited and two examples, one without statement of responsibility, are given.  Description based on is used for integrating resources because the description is based on a single iteration.

12.8.  STANDARD NUMBER AND TERMS OF AVAILABILITY AREA

Contents:

12.8A.     Preliminary rule

12.8B.     International Standard Serial Number (ISSN) Standard number

12.8C.     Key title

12.8D.     Terms of availability

12.8E.     Qualification

12.8B.  International Standard Serial Number (ISSN)  Standard number

Rationale:  Name changed because ISBN must now also be included. Note that the table of contents to Chapter 12 will also need to be changed.

12.8B1.  Give ISSNs the International Standard Serial Number (ISSN) or International Standard Book Number (ISBN) assigned to a continuing resource as instructed in 1.8B.

ISSN 0075-2363

ISSN 0027-7495 (corrected)

For loose-leaf publications, add the qualification (loose-leaf) to identify an ISBN relating to a publication issued in a ring binder that allows pages to be inserted or removed.  If a loose-leaf publication bears two or more ISBNs, give the one that applies to the item being described.

ISBN 0-86325-016-5 (loose-leaf)


Rationale:  ISBN added and provision for loose-leaf publications.  There are many instructions in Hallam regarding to the recording of the ISBN but this seems to be the most basic and important.

12.8C. Key-title

12.8C1.  Give the key-title of the serial, if it is found on the serial resource or is otherwise readily available,  [ remainder of rule as currently stated]

Rationale:  of the serial has been omitted in anticipation that ISSN will be assigned to a broader range of resources.

12.8D.  Optional addition.  Terms of availability

12.8D1.  Give the terms on which the serial continuing resource is available as instructed in 1.8D.

12.10. SECTIONS OF SERIALS CONTINUING RESOURCES

12.10A.  Do no use the multilevel structure (see chapter 13) for the description of sections of a serial continuing resource.  Describe such sections as separate serials resources (see 12.1B4-12.1B6).

 

 


 

5.  Revisions to Rules in Other Areas, Chapters, Glossary, Etc.

 

CONTENTS:  12. Serials Continuing Resources

0.24.    In describing serials ...

Note to JSC:  If this clause is to be retained in a revision of this rule, it might be better changed to continuing resources.

0.25.

Note to JSC:  The title of ISBD(S) will be changed (at some time) to Serials and Other Continuing Resources.

Consider also adding to this rule to indicate that area 5 is not applicable to remote access electronic resources (unless this decision is reversed).  Do the levels of description in 1.0D need to be footnoted?

Chapter 1

1.1B2.  If the title proper includes a statement of responsibility or the name of a publisher, distributor, etc. and the statement or name is an integral part of the title proper (i.e., connected by a case ending or other grammatical construction), transcribe it as part of the title proper.

Marlowes plays

Eileen Fords a more beautiful you in 21 days

Ernst Gunther laser Balzac

La route Shell

However, do not transcribe words that serve as an introduction and are not intended to be part of the title.  Prefer to transcribe the title from a source that does not contain such words.  If there is no other source, omit the introductory words and give the title including these words in a note.

Sleeping beauty

(On source: Disney presents Sleeping Beauty)

NASA quest

(On source: Welcome to NASA quest)


Rationale:  Provision added to chapter 1 per JSC request. There is strong concern that giving this provision here may be misinterpreted to apply to cases where it is not intended.  Would it be better to add as a separate rule in a less prominent location (e.g., before current rule 1.1B7)?

1.4F7.  If no date of publication, distribution, etc., copyright date, or date of manufacture appears in an item, supply an approximate date of publication.

[all examples retained as given]

Optionally, give an approximate date of publication if it differs significantly from the date(s) specified in 1.4F6.

, [1982?], c1949

For a multipart or continuing resource, if the cataloguing is not based on the first and/or last issue or part or it is unknown when the resource was first or finally made available, do not supply the beginning or ending date of publication.

Washington, D.C. : Smithsonian Institution

(Earliest issue available is v. 4, no. 1, June 1999)

Optionally, give an approximate beginning or ending date of publication if it can be readily ascertained.

Vancouver, B.C. : University of British Columbia, [1998?]-

(Earliest issue available is v. 1, no. 3, July 1998)

Rationale:  Provision added for continuing resources and multi-parts when the first and/or last issue/part/iteration is not available.  The original instruction from JSC was a misunderstanding per B. Tillett.

1.6G1.  If the series is numbered, Ggive the numbering of the item within the series in the terms given in the item.  Use abbreviations as instructed in appendix B and numerals as instructed in appendix C.

[retain examples]

If the numeric sequence starts over but with a different system of numbering, but lacks words such as new series, supply [new ser.] (or its equivalent in the language of the title proper).

Rationale:  The first change if the series is numbered has been added to accommodate unnumbered series. The second parallels 12.3G1.

1.6H5.  If the subseries is numbered, Ggive the numbering within a subseries as instructed in 1.6G.

Rationale:  The addition is needed to accommodate unnumbered series.

1.7B4 Variations in title.  Make notes for titles other than the title proper that are borne by a bibliographic resource or by which it is known if considered to be important.

Cover title: Giovanni da Firenze

Original title: Léducation sentimentale

Also known as: LCIB

Rationale:  This rule has been added to chapter 1 per JSC request along with provision in 12.7B4.

1.7B23.   Item described.  [New]  For any successively-issued or integrating bibliographic resource, if the description is not based on the first issue, part, or iteration, identify the issue, part, or iteration used as the basis of the description (see also 12.7B23).

Description based on: Part 2, published 1998

Rationale:  This rule has been added per JSC request to cover any bibliographic resource rather than just continuing.  The wording has been changed from what the JSC recommended to reflect the wording used throughout this revision.

1.8C1 (also 3.8C1, 5.8C1, 6.8C1, 7.8C1, 8.8C1, 9.8C1).  Give the key title of a serial continuing resource,  [ remainder of rule as currently stated]

Note to JSC:  Most of the special chapters could only encompass serials (e.g., chapter 6 for sound recordings) so it might be that not all of these rules should be changed, at least not at this time?  9.8C1 should be, however!

Chapter 2

2.0A1.  Add to last sentence:  For serials and loose-leaf printed texts, see also chapter 12.

Chapter 20

20.1.  [Last paragraph:]  The rules in part II apply to all library materials, irrespective of the medium in which they are published or of whether they are serial or nonserial continuing or finite in nature.


Chapter 21

[Most of these rules will be added to the new appendix]

21.2 CHANGES IN TITLE PROPER

21.2A1.

Major changes

In general, consider a title proper to have changed if as a major change in a title proper the addition, deletion, or change of any word other than an article, preposition, or conjunction, or a change in the order of the first five words (the first six words if the title begins with an article) is changed.

Minor changes

However, in general do not consider a title proper to have changed if Consider the following to be minor changes:

a) the change is in the representation of a word or words (e.g., abbreviated word or symbol vs. spelled out form, singular vs. plural form, one spelling vs. another

b) the addition, deletion, or change comes after the first five words (the first six words if the title begins with an article) and does not change the meaning of the title or indicate a different subject matter

c)  the only change is the addition or deletion of the name of the issuing body (and any grammatical connection ) at the end of the title  the change involves the addition, deletion, or rearrangement of the name of the issuing body and elements of its hierarchy anywhere in the title

d)  the only change is in the addition, deletion, or change of punctuation

e)  the change occurs in the order of titles when the title is given in more than one language on the source, as long as the title chosen as title proper still appears

In any case of doubt, consider the title proper not to have changed the change to be minor.

Rationale:  This rule as given reflects the changes agreed to by the JSC and incorporates the concept of major and minor changes.  The rule will be incorporated into the new appendix and could be stated more explicitly with a list of major changes and a list of minor changes, as recommended. Harmonization efforts may further impact on this rule.


21.2C.  Serials  Continuing resources

21.2C1.  If the title proper of a serial changes, make a separate main entry for each title.

a)  Serials.  If a major change occurs in the title proper of serial, make a new entry separate main entry for each title.  (See appendix X for a list of major and minor changes.) If a major change occurs in the title of an electronic serial, make a new entry unless the earlier title is no longer formally presented on any source.  In that case, treat the serial like an integrating resource (i.e. replace the title proper and change the description to reflect the latest information and record the earlier title in a note).

b)  Integrating resources.  If a change occurs in the title proper, do not make a new entry; instead change the description and give the former title(s) in a note.

Rationale:  It is unclear whether these rules will remain in chapter 21, be included in the new appendix, or whether they are needed at all.  The rule has been expanded to cover all continuing resources.  A special provision for electronic journals has been added under serials with the understanding that they are still serials but would be treated like integrating resources once earlier titles were removed.

21.3.  CHANGES OF PERSONS OR BODIES RESPONSIBLE FOR A WORK

21.3B.   Serials Continuing resources  

21.3B1.

a)  Serials.  Make a new entry for a serial if either of the following conditions arises, even if the title proper remains the same:

a)(1)   if the heading for a corporate body under which a serial is entered changes

   or  b)(2)   if the main entry for a serial is under a personal or corporate heading and the person or body named in that heading is no longer responsible for the serial.

b)  Integrating resources.  If either of the conditions given in 21.3B1a occurs, do not make a new entry.  Instead, change the entry and note the earlier name or form of name.

Rationale:  Rule expanded and instruction for integrating resources added.


Added entries

21.30 Special rules

21.30D.  Editors and Compilers

21.30D1.  Second sentence: Make an added entry under the heading for an editor of a serial or other continuing resource (with the exception of  loose-leaf publications) only in the rare instance when the serial resource is likely to be known by the editors name.

21.30J.  Titles.  [Revise last paragraph] 

If considered necessary for access, make an added entry for any version of the title (e.g., cover title, caption title, running title) that, according to 21.2A appendix X, does not constitute a major change in the title proper.

Rationale:  The concept of major changes needs to be introduced into this rule and a reference to the appendix rather than 21.2A.

Chapter 25

25.5B.  Conflict resolution

25.5B1.   [Add as the last sentence]    Do not apply such qualifiers to integrating resources.

Rationale:  This reflects the decision made by the JSC.  However, it is problematic because of the need to distinguish different records for versions of the same database, etc.  This may also need to be rethought if an international standard title is adopted and applied to serials and at least some integrating resources.

Chapter 26

26.5. REFERENCES TO ADDED ENTRIES FOR SERIES AND SERIALS

26.5B.  Serials.

26.5B1.  If an added entry is made under the heading for a serial, refer to that heading from different forms under which the serial might reasonably be sought.

Note to JSC:  No change is being suggested for this rule but the need for the rule seems unclear; thus it does not seem wise to expand to cover continuing resources.

APPENDIX A.  CAPITALIZATION

A.4E.  Certain titles of serials continuing resources that have merged or been absorbed

A.4E1.  If one serial continuing resource absorbs or merges with another and incorporates that serials resources title with its own, do not capitalize the first word  [ remainder of rule as currently stated]

APPENDIX D. GLOSSARY

Bibliographic resource.  A manifestation of a work that forms the basis for bibliographic description.  A bibliographic resource may be in any medium or combination of media and  may  be tangible or intangible.

Rationale:  This definition was approved by the JSC but has been slightly altered (the last words) per ISBD(S) recommendation.  Note that the word manifestation, while used in the code, is not defined.

Continuation.  1.  A supplement (q.v.).  2.  A part issued in continuance of a monograph, a serial or a series.

Note to JSC:  The only reference to this word in the code is in 12.7B7b.  Do we need to retain the definition?  It may be confusing with continuing resource.  The second definition of a part is also somewhat confusing when thought about in terms of a title change.

Continuing resource.  A bibliographic resource that is issued over time, usually with no predetermined conclusion.  Continuing resources include serials and integrating resources.

Rationale:  The JSC rejected the addition of Continuing to the glossary, but the ISBD(S) Working Group has approved the term Continuing resource. Since this is not a common dictionary term, it is being included here for reconsideration by the JSC.

Integrating resource.  A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.  Examples include items that are loose-leaf for updating and Web sites.

Key title.  The unique name assigned to a serial continuing resource by centers of the  International Serials Data System (ISDS) ISSN  Network.

Rationale:  The International Serials Data System became the ISSN Network some time ago and needs updating.  They are also going to be expanding their coverage to at least some integrating resources, if not all.

Monograph.  A non-serial item (i.e., an item either complete in one part or complete, or intended to be completed, in a finite number of separate parts).  A bibliographic resource that is complete or intended to be completed within a finite number of parts or within a fixed period of time.

Multipart item.  A monograph complete, or intended to be completed, in a finite number of separate parts.  The separate parts may or may not be numbered.

Rationale:  This term has been appended in order to include unnumbered multi-parts.

Serial.  A publication in any medium issued in a successive parts bearing numeric or chronological designations and intended to be continued indefinitely.  Serials include periodicals; newspapers; annuals (report, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.  A continuing resource in any medium issued in a succession of discrete parts, usually bearing numeric or chronological designations, that usually has no predetermined conclusion.  Examples of serials include journals, magazines, electronic journals, directories, annual reports, newspapers, newsletters of an event, and monographic series.

Rationale:  This is a revised definition of that approved by the JSC that reflects changes made by the ISBD(S) Working Group.  The changes are: 1) a continuing resource rather than bibliographic ; 2) the inclusion of in any medium; 3) the inclusion of the word usually before has no predetermined conclusion; and 4) the addition of directories and newsletters of an event to the list of examples. There was general agreement at the ISBD(S) meeting at ALA that this was an improved definition that should be submitted to JSC at this point.

 

 


 

6.  Multipart Items:  Adding Information to AACR2

 

CHANGES IN DESCRIPTION

There are three possible strategies when considering the addition to AACR2 of information for recording changes in description for multipart items.

Strategy 1.   Do nothing until Part I of AACR is reordered according to areas of description.  At that point, very little will probably have to be done especially for multipart items since the provisions being added now in chapter 12 will generally apply to multipart items.  When Part I is reordered, the provisions for handling changes in description will need to be evaluated carefully to ensure that all multipart situations are covered.

Pros:  Not as many changes occur for multiparts as for continuing resources since most multipart items are published over a relatively short period; catalogers have coped without having explicit information and could continue to do so for the time being.

Cons:  Multipart items have always been the neglected category and deserve attention (in the one place in Part I where there is currently an acknowledgement of changes being possible last sentence of 1.4D5 guidance on noting the change is lacking); since the proposed revision of 1.4F7 mentions multipart items, there will be a disconnect in chapter 1 since two of the subrules will indicate application to multipart items and others will not.

Strategy 2.  Add a general statement at the beginning of chapter 1 or in 0.25 to  consult chapter 12 for information about changes in descriptive elements for multipart items until Part I is reordered.   The statement could direct catalogers to look for analogous situations in chapter 12 and proceed accordingly.

Pros:  Simple solution for now.

Cons:  Continuation of neglect of multipart items; using chapter 12 may be confusing for some monograph catalogers; referring to chapter 12 may raise the concern about blurring the line between finite and continuing resources.

Strategy 3.  Put specific information about changes for multipart items in Part I:  either in chapter 1 or in all the monograph chapters.

Pros:  Multipart items would get the attention they deserve; no need to send monograph catalogers to chapter 12 or blur the line between finite and continuing resources.


Cons:  Too much revision for many chapters if reordering of Part I is in the near future; adding specifics about changes in description of multipart items to all areas of chapter 1 would require either of the following actions:  adding specifics about changes in continuing resources also in chapter 1 or adding a general statement at beginning of chapter 1 to see chapter 12 for changes in description for continuing resources.

Recommendation:  Adopt Strategy 1.

 

UNNUMBERED MULTIPART ITEMS

AACR2 does not specifically address unnumbered multipart items in either Part I or in chapter 21.

Part I

Analytic records:  The proposed revision of 1.6G1 to acknowledge absence of numbering in the series statement is the only change needed for bibliographic records for parts of a multipart item.

Collective record for the multipart item itself:

ü      Add a statement at the beginning of chapter 1 (probably before 1.0A) or at the beginning of all the monograph chapters noting the possibility of a collective record for an unnumbered multipart item (that acknowledgement for an unnumbered monographic series is in the proposed revision of 12.0A1).  [If the addition were made to chapter 1, it should be enlarged to refer to both unnumbered multipart items (see appropriate chapter) and to unnumbered monographic series (see chapter 12).]

ü      Revise 1.7B18 to say to supply numbering when it is not present.  (This provision would also be applied whenever a part of an otherwise numbered multipart item lacks numbering.)

Chapter 21

The provisions in chapter 21 relating to main and added entries are also applied in the context of headings and references by those libraries creating authority records for multipart items (as well as for monographic series).  Although it is proposed (see above) that Part I acknowledge the possibility of collective bibliographic records for both unnumbered multipart items and unnumbered series, the most common decision is that libraries classify them separately.

The current LC/NACO practice is to consider that 21.2B2 and 21.3A applies only to numbered multipart items since AACR2 does not acknowledge the possibility of collective records (bibliographic or authority) for unnumbered multipart items.  The Library of Congress is willing to change the LC/NACO practice to apply the principles in 21.2B2 and 21.3A to both numbered and unnumbered multipart items:  only one authority record would exist for either a numbered or an unnumbered multipart item.  The wording of 21.2B2 and 21.3A could then remain as it is or be modified to insert numbered or unnumbered.

Recommendations:

1.      Since rule 21.30L does not mandate an access point for multipart items and monographic series and since not all libraries are interested in controlled access for multipart items and monographic series, adding information to chapter 21 about the number of authority records for unnumbered multipart items and unnumbered monographic series would not be the most appropriate action.

2.      Since revisions of 21.2 and 21.3 will be part of the new appendix dealing with major/minor changes and other situations when a new description is required, include in this new appendix not only the clarification that the principles apply to unnumbereds but also acknowledge that the principles for determining when a new description is required also apply when determining when a new authority record is required.  (The Library of Congress is willing to work with the American Library Association on this aspect of the appendix.)

 

 

Joint Steering Committee

for Revision of

ANGLO-AMERICAN CATALOGUING RULES

__________________________________________________________

bluepin.gifAnnouncements:


International Conference on the Principles and Future Development of AACR

Scope

In recent years, there have been repeated calls for fundamental revisions to the Anglo-American Cataloguing Rules. The Joint Steering Committee for Revision of AACR (JSC) addressed these issues, taking into account present and future trends in information resources and information management. The Conference reviewed the underlying principles of AACR, with a view to determining whether fundamental rule revision is appropriate and feasible and, if so, advising on the direction and nature of those revisions.

Follow-up - Action Items for JSC

A number of actions and recommendations resulted from the Conference and the Joint Steering Committee for Revision of AACR is now charged with the establishment of an action plan to be implemented in conjunction with the Committee of Principals for AACR. Immediately following the Conference, therefore, at its annual meeting, the Joint Steering Committee discussed the results of the Conference. The Conference Proceedings have been published jointly by the American Library Association, the Canadian Library Association and the Library Association under the editorship of Jean Weihs.

The following action items have been developed by JSC from the priorities identified during the International Conference.

Items for Immediate Action by JSC:

* Pursue the recommendation that a data modeling technique be used to provide a logical analysis of the principles and structures that underlie AACR.

The Logical Structure of the Anglo-American Cataloguing Rules - Part I is now available for review and comment.

The Logical Structure of the Anglo-American Cataloguing Rules - Part II is now available.

* Create a list of the principles of AACR2.

* Formalize the recommendations on seriality endorsed during the Conference and introduce them into the rule revision process.

Revising AACR2 to Accommodate Seriality: Report to the Joint Steering Committee on the Revision of AACR is now available for review and comment.

Comments should be submitted by September 30, 1999 to JSC Chair, Ann Huthwaite

* Solicit a proposal to revise rule 0.24 to advance the discussion on the primacy of intellectual content over physical format.

* Maintain an AACR Web site.

* Publicize and reaffirm, on the AACR Web site, JSC policies, procedures and activities as well as the current processes for submitting rule revision proposals emanating from within or outside AACR author countries.

* Develop a mission statement for JSC.

* Determine if there are any existing surveys on the extent of use of AACR2 outside the Anglo-American community and if no such survey exists, conduct such a survey.

Discussion List Archives

JSC established an open electronic discussion list to facilitate an exchange of ideas on the topics and issues raised in the conference papers. This preconference discussion list ceased, effective October 31, 1997. The archives, however, are available:

For further information, contact:

Ann Huthwaite
Chair, Joint Steering Committee for Revision of AACR

__________________________________________________________

 



[1] Hereafter in this chapter title page includes any substitute (including, for oriental publications, a colophon specified in 12.0B12).